FOI - Applicant Tracking System [Apr 2026]

Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Greater London Authority: 

ATS details

• The name of the Applicant Tracking System currently in use:
• The supplier/vendor of the system: 

Contract information

• The start date of the current ATS contract:
• The end date of the current ATS contract:
• Any extension options included within the contract (if applicable):
• Contract value (£):

Future procurement 

• Whether the Council intends to re‑tender for the ATS at the end of the current contract:
• If known, the anticipated timeframe for any future tender or procurement process: 

Contract ownership 

• The job title and department of the officer with primary responsibility for managing the current ATS contract: 

Procurement responsibility 

• The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Council: 

Response:

Because parts of your request refer to ‘the Council’ I should clarify that the Greater London 
Authority is London's strategic government and does not operate in the same way as London’s Borough Councils.

I can confirm that the GLA holds information within the scope of your request. Please find below the information we hold within the scope of your request. 
 

• The name of the Applicant Tracking System currently in use:

SAP SFSF Recruiting

• The supplier/vendor of the system:

  SAP
   

• The start date of the current ATS contract:

  1 April 2026
   

• The end date of the current ATS contract:

  31 March 2027

   

• Any extension options included within the contract (if applicable):

  N/A

   

• Contract value (£):

  The GLA currently outsources HR and Recruitment services via a shared services provision to Transport for London (TfL). The ATS is a module within the larger SAP ERP system used for the shared services provision. We are unable to isolate a cost for the GLA portion of the ATS element of the current contract.
   

• Whether the Council* intends to re‑tender for the ATS at the end of the current contract:

  Yes

   

• If known, the anticipated timeframe for any future tender or procurement process:

  Unknown, determining requirements.
   

• The job title and department of the officer with primary responsibility for managing the current ATS contract:

  Senior Application Engineer (SAP ERP), as well as Senior Commercial Manager P&C IT
   

• The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Council:

  Senior Commercial Manager, P&C IT