Key information
Request reference number: MGLA040923-5674
Date of response:
Summary of request
Our response
Please see the answers to each of your questions in turn below:
Email encryption
1. Do you have a product or supplier for email encryption?
Microsoft Office 365.
2. If so, please can you supply details of the contractual arrangements in place including date of award, details of any Framework used or link to the advertisement, contract value and duration.
Microsoft Office 365 was procured as part of our Microsoft enterprise licence agreement. The date of award was 4 May 2020. The framework used is Y17038 Software Products and Associated Services, let by Kent Commercial Professional Services. The total contract value is £1,856,554.20 with a duration of 3 years.
3. If so, please can you indicate the plans for future procurement of this product?
As part of a planned transition to a shared services agreement, future procurement plans will be managed by Transport for London (TfL).
4. If not, please can you indicate what evaluation of the requirement for email encryption has been undertaken?
Not applicable.
Please can you confirm the individual responsible for managing your email encryption contract or wider cyber security contracts and provide their contact details and role title?
Some names of members of staff are exempt from disclosure under section 40 (Personal information) of the Act. It is considered that disclosure of this information would contravene the first data protection principle under Article 5(1) of GDPR which states that personal data must be processed lawfully, fairly and in a transparent manner in relation to the data subject.
Please contact [email protected] for further information.
E-signatures
1. Do you use a specific product or solution for electronic signatures?
Docusign.
2. If so, please can you confirm the name of the supplier from which this solution is purchased
SCC is the reseller we will be using for Docusign services.
3. If so, please can you supply details of the contractual arrangements in place including date of award, details of any Framework used or link to the advertisement, contract value and duration.
Quotes were received from TfL resellers with a proposal accepted on 4 September 2023. The contract is 3 years duration with an option to extend for a further year from October 2024 to October 2027. The contract amounts to £20,000 a year.
4. If so, please can you indicate the plans for future procurement of this product?
Nothing further to add to the response to question 3.
5. If not, please can you indicate what evaluation of the requirement for email encryption has been undertaken?
Not applicable.
6. Please can you confirm the individual responsible for managing your e-signature solution contract or wider cyber security and provide their contact details and role title?
Some names of members of staff are exempt from disclosure under section 40 (Personal information) of the Act. It is considered that disclosure of this information would contravene the first data protection principle under Article 5(1) of GDPR which states that personal data must be processed lawfully, fairly and in a transparent manner in relation to the data subject.
Please contact [email protected] for further information.
If you have any further questions relating to this matter, please contact us, quoting reference MGLA040923-5674.