GLRO16-29 Electrical Services at the Elections Count Centres

Type of decision: 
GLRO decision
Code: 
GLRO16-29
Date signed: 
13 July 2016
Decision by: 
Tom Middleton, Head of Governance and Resilience

Executive summary

As per the Electoral commission (EC) guidance for the Greater London Returning Officer (GLRO) on the delivery of key processes for the Greater London Authority elections on 5 May 2016, Mayor of London and London-wide candidates at GLA elections are required to report their election spending and donations made towards their campaign after the election. 

The GLRO is required retain the documents submitted for public inspection and publish a notice of the time and place at which the returns, declarations and accompanying documents can be inspected. 

This decision requests approval for expenditure to publish the inspection notice.
 

Decision

Under delegation from the GLRO, the Head of Finance and Governance to approve expenditure of up to £21,000 to publish in at least two newspapers circulating in Greater London a notice of the time and place at which Mayor of London and London-wide candidates at GLA elections spending returns, declarations and accompanying documents can be inspected. 

 

Part 1: Non-confidential facts and advice

Introduction and background

1.1.    The elections for the Mayor of London and the London Assembly took place on 5 May 2016. 

1.2.    There are rules on election spending by candidates at GLA elections and rules on the donations they receive towards their campaigning. The Electoral Commission monitors and provides advice to ensure candidates and their agents comply with these rules 

1.3.    The role of the GLRO is to ensure that the documents candidates and their agents have to submit are retained appropriately and are available for public inspection.
 

Objectives and expected outcomes

2.1.    The agent for a Mayor of London candidate or an individual London-wide Assembly candidate must submit a spending and donations return together with any accompanying documents, such as relevant invoices and receipts within 70 calendar days of the date the election result is declared. 

2.2.    The declaration must be in the form set out in the election rules or in a form to like effect. 

2.3.    Within 10 days of the deadline for candidates to submit their spending returns, the GLRO must publish in at least two newspapers circulating in Greater London a notice of the time and place at which the returns, declarations and accompanying documents can be inspected. 

2.4.    The GLRO must also retain a copy of each spending return, declaration, and any accompanying documents, for a period of two years from the date on which it is received. During that period, the GLRO must make copies available for public inspection without charge at City Hall and also provide copies of the returns, declarations or any accompanying documents on request. The fee for a copy of any return, declaration or document is 20p for each side of each page. 

2.5.    At the end of the two year period, if the candidate or the election agent requests them, the returns, declarations and accompanying documents must be returned to the candidate; otherwise they are destroyed.

2.6.    This decision is therefore required in order to comply with the requirements of the Electoral Commission.
 

Equality comments

4.1.    The notice is being published in two newspapers circulating in Greater London, as well as being published on the London Elects website.

 

Other considerations

Key risks and issues 

3.1.    The GLRO is required to publish the inspection notice within 10 days of the deadline for candidates to submit their spending returns and will be in breach of EC guidance if it fails to do so.
 

Financial comments

5.1 The expenditure of up to £21,000 will be funded from the existing 2016/17 Election budget.

 

Planned delivery approach and next steps

Activity

Timeline

Procurement of contract [if applicable]

N/A

Announcement [if applicable]

N/A

Delivery Start Date [if applicable]

22 July 2016

Final evaluation start and finish (self/external) [delete as applicable]:

N/A

Delivery End Date [if applicable]

22 July 2016

Project Closure: [if applicable]

22 July 2016