GLRO 16 26 Catering provision - Returning Officers -13 April 2016

Type of decision: 
GLRO decision
Code: 
GLRO 16 26
Date signed: 
11 April 2016
Decision by: 
Jeff Jacobs, Head of Paid Service

Executive summary

An all-day meeting with be held on Wednesday 13th April 2016 in London’s Living Room for the Constituency Returning Officers, Borough Returning officers, members of their staff and Election staff  to discuss the co-ordinated approach that will be taken on polling day – 5th May and count day – 6th May 2016.

Decision

That the GLRO approves Expenditure of £1,141.70 to provide catering for the meeting on 13th April 2016. 

 

Part 1: Non-confidential facts and advice

Introduction and background

The elections for the Mayor of London and the London Assembly will take place in May 2016. 

A meeting of the Constituency, Borough Returning Officers and Election staff on the 13th April 2016 will provide a platform for the GLRO/Deputy GLRO to discuss the approach that CROs will take on 5th and 6th May 2016. 

The outcome is to finalise an approach that is co-ordinated and consistent in all polling stations and count venues. Presentations will be made by IntElect, the ecounting contractor and GLA staff.  The meeting will run from 10am-4pm and will be attended by between 80-90 people.

We will use City Hall’s in-house catering team - OCS to provide this service.  Therefore additional quotes from other suppliers have not been sought.

Expenditure covers coffees throughout the day as well as sandwich lunch for 90 attendees.

Objectives and expected outcomes

To provide refreshments and lunch to all attending the meeting on 13th April 2016. 

Equality comments

London’s Living Room is fully accessible to all visitors. 
A mixture of vegetarian and non-vegetarian food will be provided as standard.  Other dietary requirements will be catered for with suitable notice.

 

Financial comments

The expenditure of £1,141.70 will be contained in the 2016/17 Elections General Budget.

Planned delivery approach and next steps

Activity

Timeline

Delivery Start Date [if applicable]

13 April 2016

Delivery End Date [if applicable]

13 April 2016

Project Closure: [if applicable]

13 April 2016