PCD 1356 - Grant Variation Request for DPC

1. Introduction and background

1. 1. Digital Public Contact (DPC) is a Tier 1 NPCC National Policing Programme hosted within the MPS with MOPAC as the contracting authority.

1. 2. The decision to accept the Grant of £14m from the Home Office for the running of the Digital Public Contact (DPC) programme for 2022-23 was approved in September 2022 (PCD 1292).

1. 3. MOPAC continues as the contracting authority for the DPC Programme as it has done for 2021-22 with the programme hosted within the MPS.

1. 4. In March 2022 the consolidated IT contract renewals paper was approved (PCD 1160) which included approval for a two-year extension of the CDS contract to support the Single Online Home for Policing. In September 2022 the extension that was agreed by the DPC Programme Board included a 12.5% increase in the CDS rate card, increasing the costs to the programme beyond those anticipated in the original grant agreement for 2022-23.

2. Issues for consideration

1. 1. The nature of a grant agreement is that payments are made by Home Office in arears.

1. 2. Following the agreement of the extension to the CDS contract additional funding of

£420,450 is required in 2022-23 to cover the DPC elements of the CDS contract uplift.

3. Financial Comments

1. 1. The Home Office has agreed additional funding for the DPC Programme in 2022-23 totalling £420,450 to cover the DPC elements of the CDS contract uplift. The specific cost elements that are funded by DPC as part of the programme delivery are listed in the table below:

1. 2. Financial, delivery and commercial reporting in relation to this funding will continue on a monthly basis to the HO SCIB.

1. 3. There is no impact on the MPS Capital Plan. All costs related to DPC are recovered through Home Office grant funding. There is no change to the MPS annual revenue contribution to SOH in 2022-23.

4. Legal Comments

1. 1. MOPAC is a contracting authority as defined in the Public Contracts Regulations 2015 ("the Regulations").

1. 2. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve bids for grant funding made and all offers made of grant funding.

1. 3. MOPAC has an obligation to publish a grant agreement pursuant to Schedule 1, Paragraph 3(g) of the Elected Local Policing Bodies (Specified Information) (Amendment) Order 2012.

1. 4. The legal powers applicable to the acceptance of the Grant will be under Schedule 3, Paragraph 7 of the Police Reform and Social Responsibility Act 2011 which provides that:

7(1) The Mayor’s Office for Policing and Crime may do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office.

(2)That includes—

(a) entering into contracts and other agreements (whether legally binding or not).

1. 5. The Grant is subject to number of reasonable requirements by the Home Office including the management of the Grant, maintaining records, provision of information, and adequate data protection controls in place. The requirements in regard to the Grant are not onerous and have not been materially changed by the Grant Variation Letter dated 5 April 2022, therefore the additional Grant funding can be accepted by MOPAC.

5. GDPR and Data Privacy

1. 1. All privacy issue considerations were considered when the MPS took on responsibility and became the Host Organisation for SOH and the National Digital Team. Nothing has changed since this original commitment but appropriate assessments will be undertaken as part of the design of new services.

1. 2. Under Article 35 of the General Data Protection Regulation (GDPR) and Section 57 of the DPA 2018, Data Protection Impact Assessments (DPIA) become mandatory for organisations with technologies and processes that are likely to result in a high risk to the rights of the data subjects.