DD2041 British Taekwondo National Championships 2016

Type of decision: 
Director's decision
Code: 
DD2041
Date signed: 
15 September 2016
Decision by: 
Jeff Jacobs, Head of Paid Service

Executive summary

This decision seeks approval to commit an additional £13 3,000 from the Major Sports Events Fund towards delivery of the 2016 British Taekwondo National Championships to be staged in September 2016 at the Copper Box at the Queen Elizabeth Olympic Park. DD1465 already approved expenditure of £10,000 for the event as well as a further £100,000 on other Taekwondo activities and support.

Decision

That the Executive Director:

•    approves additional expenditure of up to £13,000 in grant funding towards the cost of staging the 2016 British Taekwondo National Championships.
•    £10,000 has already been committed on this event through DD1465.
 

Part 1: Non-confidential facts and advice

Introduction and background

1.1     Background

1.1.1    The success of the 2012 Olympic and Paralympic Games has cemented London’s position as a world-leading host of major sporting events. The Queen Elizabeth Olympic Park has also added significantly to the range of world class sporting facilities available for hosting events in London. A key part of the on-going legacy of London 2012 is ensuring that these facilities and others around London be regularly and fully made use of.

1.1.2    London has already secured a portfolio of additional events for the years ahead that will help sustain our position as a world-leading host and is in keeping with the stated legacy aims from London 2012, one of which is to ensure that the facilities built for the Games continue to be used to stage high-level international sporting events. They include the 2015 Rugby World Cup, 2015 European Hockey Championships, 2015 Formula E Championships, 2016 European Swimming Championships, 2016 Track Cycling World Championships, 2017 IAAF World Athletics Championships and IPC World Athletics Championships. 

1.1.3    Recognising that most major sporting events require some level of public support, the GLA allocated £2.4 million over four years to future major sporting events as part of the 2014/15 budget setting process. This Major Sports Events Fund supports the Mayor’s major sporting events strategy for London, ‘London: Home of World Class Sport’, which was published in April 2014. 

1.1.4    This new London-wide approach to bidding for and supporting major sporting events establishes the Mayor’s Office as the first point of call for anyone looking to bring their event to London, and firmly establishes the Mayor’s Office as London’s strategic lead for major sporting events.

1.2       British Taekwondo Championships
 
1.2.1    DD1465 approved expenditure of £10,000 in grant funding from the Major Sports Events Fund budget towards the cost of staging the 2016 British Taekwondo National Championships at the Copper Box at Queen Elizabeth Olympic Park.

1.2.2    Funding for the National Championships was sought to supplement the GLA’s financial contribution of £75,000 towards delivery of the London leg of the 2017 World Taekwondo Grand Prix (also approved by DD1465). The Grand Prix event forms part of a wider partnership bid being submitted to the World Taekwondo Federation that includes hosting the 2018 Grand Prix and 2019 World Championships in Manchester.

1.2.3    GB Taekwondo’s initial estimate of the additional cost of relocating the National Championships to London (from its usual base in Manchester) was £10,000. GB Taekwondo has now produced detailed costings to relocate the 2016 National Championships to the Copper Box at Queen Elizabeth Olympic Park on 24 and 25 September. The revised budget identifies a budget deficit of £46,000, significantly more than the initial estimate of £10,000. The greatest variances fall within the Venue Hire, Contract Staff Costs and Accommodation budget items (LLDC and GLL have contributed use of the Copper Box on the event setup day as VIK to limit charges). GB Taekwondo has requested that the GLA increase its contribution to the event and meet half of the budget deficit, up to £23k.

1.2.4    Hosting the National Championships in London in 2016 will begin a four year Taekwondo event cycle in the UK, helping to build the sport’s fan base and develop a strong commercial proposition around the Grand Prix and World Championships event package. Hosting the event in London for the first time will act as an ideal test event ahead of the 2017 World Taekwondo Grand Prix. The National Championships is the perfect springboard from which to launch GB Taekwondo’s community engagement programme and to build a strong base from which to grow participation. Hosting the National Championships in London will enable the city, the venue and GB Taekwondo to build awareness and momentum in London ahead of the 2017 World event.
 

Objectives and expected outcomes

2.1  The objectives of the proposed funding are to:

•    Support the successful hosting of the 2016 British Taekwondo Championships and the 2017 WTF Taekwondo Grand Prix ;
•    Support delivery of the Mayor’s major sports events strategy, ‘London: Home of World Class Sport’;
•    Increase economic investment into London;
•    Increase international exposure of London;
•    Increase opportunities for Londoners to participate in sport and physical exercise programmes associated with major sporting events;
•    Assist the Mayor in delivering his commitment to a lasting sports legacy following the 2012 Olympic and Paralympic Games. 
•    Increase opportunities for Londoners to volunteer at a major sporting events;

Equality comments

3.1.    Every major event that seeks financial support from the GLA must demonstrate how the event will engage with the local community, in line with the Mayor’s Sports Legacy Programme.

3.2    An equalities impact assessment has previously been undertaken on the overall Mayor’s Sports Legacy Programme.

3.3    According to the most recent Sport England Active People survey (APS 8 published in January 2015), levels of participation in sport and physical activity are variable across different socio-demographic groups in London. Across all 33 London Boroughs, average figures indicate that 43% of men participate in sport at least once a week compared to 32% of women. 37% of Black Asian Minority Ethnic (BAME) people participate weekly compared to 39% of people of white origin. 19% of disabled people participate weekly compared to 40% of non-disabled people. 17% of people over the age of 65 participate weekly compared to 52% of those between the age of 16 and 25. 41% of people from socio-economic groups 1 to 4 participate weekly compared to 25% of people from socio-economic groups 5-8 (based on the National Statistics Socio-economic classification system).

3.4    Sports programmes supported by the Mayor’s Sports Legacy Programme engage significant numbers of women, disabled people, BAME people and people from lower socio-economic groups, both via sports participation programmes and training opportunities. We are seeking to increase participation opportunities for these groups through the Major Sports Events Engagement Fund that this event has also bid to.
 

Other considerations

4.1     Key Risks and Issues

 

Risk

Likelihood / Impact

Response & Mitigation

1

That the event does not deliver against London’s key strategic objectives

Medium / Low

The evaluation process undertaken in order to determine city support for events is robust and thorough.

 

Assumptions made in Taekwondo GB’s proposal were tested and challenged by the GLA and partners prior to deciding to offer financial support in order to ensure confidence that the event is likely to deliver on its claims.

 

The GLA will be represented on the event steering group to oversee operational delivery.

2

Another funding partner withdraws support, or projected commercial income is not realised, putting the event at risk, and thereby exposing the Mayor/GLA to reputational risk.

Low

Prior to committing GLA funding, a comprehensive and robust event budget with evidence of commitment from a range of public and private sector partners was submitted, thereby ensuring that the risk is spread.

 

UK Sport is standing strongly behind the event, and there is a shared underwrite in place between UK Sport, Taekwondo GB and the GLA.

3

Reputational risk of the event failing to sell all tickets and broadcasting pictures of the venue internationally with empty seats.

Medium

Whilst there is no track record of attracting crowds to watch taekwondo in London outside of the Olympic Games, we will hope to capitalise on the increased profile of taekwondo directly after an Olympic Games, to drive interest in the 2016 British Championships, helping ensure that by 2017, the fanbase is strong enough to sustain a World Grand Prix event.

4

That Taekwondo GB’s bid to bring the package of events to the UK is not successful.

Low

We have very clear intelligence that the WTF is extremely keen to stage an event in London. Additionally, we have every confidence that the bid we submit will be of the highest quality.

4.2     Links to Mayoral Strategies & Priorities

GLA support for the event will:
 
•    support delivery of the Mayor’s major sports events strategy, ‘London: Home of World Class Sport’;
•    support the aims of ‘Inclusive and Active 2’ strategy for increasing participation in sport and physical activity amongst disabled people in London; 
•    support delivery of the Mayor’s grassroots sport policy, ‘A Sporting Future for London’;
•    assist in meeting the objectives of the Mayor’s Health Inequalities Strategy; 
•    promote social development in London;
•    assist the Mayor in delivering his commitment to a lasting sports legacy following the 2012 Olympic and Paralympic Games. 
•    support the Mayor’s priorities around volunteering and his Team London programme.

4.3     Impact Assessments and Consultations

4.3.1     An equalities impact assessment has previously been undertaken on the overall Mayor’s Sports Legacy Programme. Further information is available at Section 3 of this document.

4.3.2     In writing ‘A Sporting Future for London’, the GLA Sports Unit consulted extensively with over 400 individuals from over 100 different groups and organisations including national governing bodies of sport, the Pro-Active Partnerships, senior representatives from local authorities and a wide variety of sports clubs and community organisations. 

4.3.3     The conclusions reached received broad support from all key stakeholders and reaction to the plan itself has been very positive.

4.3.4    In writing ‘London: Home of World Class Sport’, the GLA Sports Unit consulted extensively with various national governing bodies of sport in the UK, Sport England, UK Sport, London Sport, relevant Local Authorities, LLDC, Lee Valley Regional Park Authority, London & Partners, sports venue owners in London and Transport for London. The strategy has been greatly welcomed by all key London stakeholders and partners, as well as the key national agencies identified above.

 

 

 

 

 

Financial comments

5.1    Approval is being sought for expenditure of £23,000 in grant funding towards the cost of delivery of the 2016 British Taekwondo National Championships to be staged at the Copper Box at the Queen Elizabeth Olympic Park.

5.2    The GLA has already approved £10,000 grant funding towards staging the 2016 British Taekwondo Championships (DD1465). 

5.3    Both the £10,000 and the additional £13,000 grant approved through this DD will be funded from the Major Sports Events Fund.

Planned delivery approach and next steps

7.1    The GLA Sports Team is working closely with Taekwondo GB and other stakeholders to ensure effective planning for the event. 

7.2    The GLA is represented on the event stakeholder board which oversees:

•    The event budget; 
•    The event marketing and communications strategy; 
•    The event ticketing strategy 
•    Planning and operational delivery of the event; 

7.4    Next steps are as follows:

Activity

Timeline

Event held

September 2016