DD1294 Refurbishment of City Hall Toilet Areas

Type of decision: 
Director's decision
Code: 
DD1294
Date signed: 
08 December 2014
Decision by: 
Martin Clarke, Executive Director, Resources

Executive summary

As a result of their age and usage over the last 13 years the toilet areas serving each floor of City Hall are tired and in a poor state of repair and they do carry the potential of becoming a health risk. 

The incumbent Infrastructure contractor Norland Managed Services Ltd was asked to put forward a proposal for the phased upgrade and refurbishment of the toilet areas. It is envisaged this work will be phased over two financial years.

 

 

Decision

The Executive Director of Resources approves expenditure of up to £112,500 for the upgrade and refurbishment of thirty seven toilet areas at City Hall.

 

Part 1: Non-confidential facts and advice

Introduction and background

1.1    As a result of their age and usage over the last 13 years, the toilet areas serving each floor of City Hall have become tired and in a poor state of repair and they do carry the potential of becoming a health risk. 

1.2        The incumbent Infrastructure contractor Norland Managed Services Ltd were asked to put forward a proposal for the phased upgrade and refurbishment of thirty seven toilet areas. It is envisaged that this work will be phased over two financial years.

1.3        Phase 1 will take place in financial year 2014 -2015 and involve the upgrade and refurbishment of thirteen toilet areas on levels 1,2,3,4 & 9.

1.4        Phase 2 will take place in financial year 2015 -2016 and involve the upgrade and refurbishment of twenty four toilet areas on levels 2, 5, 6, 7 & lower ground floor.

1.5    The cost for toilet areas when broken down range between £455 and £5,414; this figure includes contractual obligations and project management time.

1.6    There is an additional contingency of 8.5% added to the overall project costs to manage any unforeseen works. 

1.7    This investment will include:    

•    Deep clean and scale 
•    Replace soap dispensers with new if needed
•    Replace urinal faucets
•    Installing brighter lamps
•    Replace or polish scratched taps
•    Re-Decorate any areas which are needed (replace missing trims, ceiling, lighting troughs & small areas of skirting)
•    Check all toilet roll holders are fitted correctly
•    Re-grout or replace broken floor tiles where needed
    
1.8        The refurbishment will be procured through the incumbent M&E contractor, Norland Managed Services Ltd, in accordance with provisions which are included in their contract. The contract was competitively sourced through the OJEU process, in accordance with applicable EU procurement law and the GLA’s Contracts and Funding Code. The contract allows for the purchase and commissioning of such additional equipment and the cost contained in this Decision is based on prices submitted by Norland Managed Services.

1.9    Norland Managed Services seek competitive prices from all of their suppliers to ensure they remain competitive and they offer this support to the GLA as a part of their service delivery and pricing.

 

Objectives and expected outcomes

2.1    To refurbish thirty seven toilet areas within City Hall to a level that meets the needs of staff and reflects positively on the Greater London Authority.

 

Equality comments

3.1    We will be refurbishing the disabled toilets on all levels

 

Other considerations

Risk

4.1    The risk of not upgrading the toilet areas will mean they are no longer fit for purpose and may become a health risk. Areas of the woodwork are beyond repair and this can give a negative impression of the GLA for visitors to the building.
 
Impact Assessment & Consultation

4.2        It is not necessary to consult within the meaning of Section 32 of the Greater London Authority Act 1999. 

Links to Strategies & Priorities

4.3    Facilities Management supports the operation of the Greater London Authority, as an organisation, and therefore support Mayoral strategies and operations.

 

Financial comments

5.1    Approval is sought for revenue expenditure of up to £112,500 for the upgrade and refurbishment of thirty seven toilet areas at City Hall. The expenditure will be funded from the Estates Reserve and all appropriate budget adjustments will be made.

 

Planned delivery approach and next steps

Activity

Timeline

Procurement of contract

N/A

Announcement

N/A

Delivery start date

5th January 2015

Final evaluation start and finish

October 2015

Delivery end date

1st October 2015

Project closure

1st November 2015