FOI - Procurement compliance function

1. Do you have a procurement compliance function (department or responsible person)? 2. How do you undertake analysis of the Council’s spend – using your financial management system or third party spend analytical tool? 3. How often do you use that a. Monthly b. Quarterly c. Annually d. Other, please specify 4. How many suppliers did you make a payment to within the periods; a. 2012/13 b. 2013/14 c. 2014/15 5. What % of suppliers accounts for 80% of your spend (period covering 1 Apr 13 to 31 Mar 14) 6. Does this spend analysis form part of Management Information presented / considered by a formal management group / procurement board? 7. What’s the approval mechanism for spend a. above £500 i. budget holder ii. specific board b. £10,000 i. budget holder ii. specific board c. £25,000 i. budget holder ii. specific board d. £100,000 i. budget holder ii. specific board e. £1,000,000 i. budget holder ii. specific board 8. What is the level of early market engagement undertaken by your organisation. Is it carried out based on; a. Value threshold, if so what b. Risk c. Value and Risk d. Other, please specify 9. Approximately, as a % of all procurements undertaken, what % involve early market engagement? a. less than 25%, b. 25% c. 50% d. 75% e. don’t know 10. On what basis are you engaging with the market, as part of your early market engagement activity; tick all that apply a. Pricing models b. length of contracts c. service specification d. outcomes e. new technology / products f. contract packaging / lots g. other, please specify 11. Do you have a formal process for the consideration of the following procurement processes and can you evidence this i.e. sample reports, documents, minutes etc.? a. Use of in-house service b. Use of existing contract c. Use of wider frameworks / collaborative arrangements d. Shared services with another body e. other delivery model i. Joint Ventures ii. Local Authority owned Company iii. Teckel arrangement iv. Social Enterprise f. Decommissioning g. Demand management h. Facilitating sub-contract / consortium / partnerships