Contract Renewal for the Supply and Fitment of Tyres

Reference code: 
PCD 05
Date signed: 
23 June 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This report requests approval to initiate procurement activity and award a 4 year call off contract for the supply and fitment of tyres.

Recommendation

That the DMPC approves the request to initiate procurement and award a 4 year call off contract for the supply and fitment of tyres with an investment of £1.85m.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Decision required – supporting report

1.    Introduction and background

1.1.    The MPS operates a diverse range of vehicles within its Retained Vehicle Fleet and has a legal obligation to ensure the safety of its drivers and other road users.  The replacement of tyres forms part of that obligation.

1.2.    To meet demand, the majority of tyres are purchased and fitted at the MPS retained vehicle workshops.  If a tyre is damaged during operational deployment and requires roadside replacement, a rapid fit service is available, with nation-wide coverage.

2.    Issues for consideration

2.1.    The quantity and cost of new tyres is determined by the number of vehicles on fleet and their operational demands.  The call off contract does not commit the MOPAC/MPS to any volume or expenditure and therefore benefit from any reduction in fleet size that may be achieved.

3.    Financial Comments

3.1.    The 4 year call off contract will have a value of £1.85m and will be funded from within existing revenue budgets.

4.    Legal Comments

4.1.    The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.
4.2.    In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

5.    Equality Comments

5.1.    Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation.  It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.  

5.2.    Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.

6.    Background/supporting papers

6.1.    MPS Paper