Contract Award – Technology Hosting Services

Reference code: 
DMPCD 2016 10
Date signed: 
26 January 2016
Authorisation name: 
Stephen Greenhalgh (past staff), Deputy Mayor for Policing and Crime

Executive summary

This paper requests the approval to award one contract for the provision of technology hosting services and two fixed price change notices to enable the migration to the new data centres with a combined value of £104.79m.

Recommendation

•    Total Technology Programme Infrastructure Hosting full business case;
•    Award of a 6 year contract to CSC, with break clauses at years 4 and 5, for the provision of Hosting Services with a value total value of £94.72m;
•    Award of two Fixed Price Change Notes to Capgemini for the Wintel Migration and User Acceptance Testing with a combined cost of £10.07m

 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Introduction and background

1.    Following approval of the Total Technology Programme Infrastructure Outline Business case in December 2014 the MPS have carried out an OJEU compliant competitive procurement process to award a contract for the provision of Hosting Services.

2.    In March 2015 nine Pre-Qualification Questionnaire responses were received with five taking part in the initial evaluation.  Following the withdrawal of 3 suppliers from the process CSC and Unisys submitted best and final offers in October 2015.   CSC has been selected as the preferred supplier.

Issues for consideration

3.    By undertaking a formal competitive exercise value for money has been maximised.  CSC will deliver an encompassing solution at a significantly lower cost than the current contract. 

4.    The incumbent, Capgemini, will provide services to enable the migration from the current servers to the new data centres, the decommissioning of the current servers and user acceptance testing to support the migration.

Financial Comments

5.    The cost of the proposed contracts will be funded from within existing budgets. 

6.    CSC will now provide End User and Hosting Services to MOPAC, owing to this cost savings of £2m have been identified over the term of the contracts.  In addition to this the Hosting contract will deliver savings of £54.4m by 2020/21.

7.    The Outline Business Case included a provision of £162m for Hosting Services, following a competitive process the core contract with CSC and the provision for third party contracts requires an investment of £111m.

Legal Comments

8.    The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

9.    In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

10.    Full details are contained within the reports attached. 

Equality Comments

11.    There are considered to be no negative equality or diversity implications arising from this procurement process.  The applicants short listed were evaluated for acceptable equality and diversity statements as well as their ability to meet MPS requirements under the Equality Act 2010 as a supplier to MOPAC.  The evaluation exercise considers the applicants ability to act as a responsible employer and meet employment obligations deemed commensurate with wider GLA objectives.