Response and Non-Response Cars 2017/18- Contract Award

The Metropolitan Police Service (MPS) are seeking to award 3 contracts for the purchase of Response and Non-Response Cars via the Crown and Commercial Services (CCS) Vehicle Purchase Framework Agreement.

• The framework period is from 2nd December 2014 to 1st December 2018 and the contracts are within the technical and financial scope of the framework.

• The duration of the contracts will be 48 months commencing in March 2018.

• The contracts are valued at £6.15M in total.

• This remains affordable within the overall draft Fleet Capital Programme submitted to MOPAC in November 2017.

• Approval to initiate procurement action was granted by the Deputy Mayor for Policing and Crime on October 2016, as part of the MPS Vehicle Replacement Programme 2017/18.

• Through the procurement activity of a mini-competition, savings of £461,081 have been achieved over the standard CCS pricing framework.

To note this is an amended version of the decision previously published online.

The DMPC is asked to:

• Approve the award of a contract to Nissan Motor (GB) Ltd for £1.25M for the purchase of Non- Response Cars over a 4-year period.

• Approve the award of contract to BMW UK Ltd for £3.6M for the purchase of Response Cars over a 4-year period.

• Approve the award of a contract to Peugeot Motor Company Plc for £1. 3M for the purchase of Response Cars over a 4-year period.

1. Introduction and background

1.1. These contracts will facilitate the purchase of replacement vehicles within 2018 and will enable Fleet Services to deliver operational vehicles as required to support the Vehicle Replacement Programme.

1.2. The DMPC approved the procurement initiation in October 2016 (PCD65) as part of the MPS Vehicle Replacement Programme 2017/18.

2. Issues for consideration

2.1. The vehicles which will be purchased will be Ultra Low Emission Zone compliant, in line with the Mayor’s commitments to improving London’s air quality. The vehicle purchases include petrol vehicles and battery electric vehicles (zero emission).

3. Financial Comments

3.1. This contract is valued at £6.15M over the 4 year period and is within the value approved by the DMPC in October 2016 as part of the request to initiate procurement action.

4. Legal Comments

4.1. The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (the Regulations). Public contracts for goods and services valued at £184,302 or above must be procured in accordance with MOPAC governance and the regulations. This report confirms the value of proposed contract exceeds this threshold and, accordingly, the regulations are engaged.

5. Equality Comments

5.1. There are considered to be no negative equality or diversity implications arising from this procurement process.

6. Background/supporting papers

6.1. Report