PCD 1315 Perivale Perimeter Fence

PCD 1315    Perivale Perimeter Fence

This paper seeks approval for investment in and procurement actions to replace the perimeter fencing at the Vehicle Recovery and Examination Service (VRES) at Perivale.  The estimated cost of the investment is £1,950,000 which will be funded from within the Metropolitan Police Service (MPS) capital Forward Works budget.  The procurement of the fencing and its installation will be by way of existing MOPAC approved frameworks.  

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve capital expenditure of up to £1,950,000 from the approved 2023/24 Forward Works Budget. 

2. Approve tender action via MOPAC approved compliant MPS frameworks for both professional services and works, and for delegated approval to be granted to the Director of Commercial Services to enter into a contract with the successful suppliers 

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. The Perivale site provides secure and specialist examination facilities for several Met Operations Command Units and supports the work of a wide range of other Met Operations services. 

2. The Vehicle Recovery and Examination Service (VRES) Perivale facility processes a large quantity of seized vehicles per annum, a significant majority of which are either unsafe to drive or are linked to criminal enterprise.  It disposes of a significant number of vehicles per annum that are not reclaimed. The Perivale site has extensive engagement with the public, interacting with over 35,000 members of the public each year, inclusive of victims of crime and those involved with Section 165A offences (vehicles seized due to being unsafe and/or driven without licence or insurance). 

2. Issues for consideration 

1. The existing security fence requires upgrading to meet the current estate security standards. A number of options for replacement have been considered.  Further information is contained within the restricted section of the report. 

3. Financial Comments  

1. The estimated cost of replacing the perimeter fence is £1,950,000.  This will be funded from within the Metropolitan Police Service (MPS) capital Forward Works budget for 2023/24.   

2. The investment will deliver a cashable benefit of reduced costs for reparing the fence of £50,000 p.a. 

4. Legal Comments 

1. The Mayor’s Office for Policing and Crime (“MOPAC”) is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations”). All awards of public contracts for goods and/or services valued at £213,477 or above shall be procured in accordance with the Regulations. This report confirms the value of the proposed contract exceeds this threshold. 

2. The Metropolitan Police Service Directorate of Legal Services assure that the proposed procurement is compliant with Public Contract Regulations 2015. 

3. The MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (“DMPC”) has delegated authority to approve:  

• Business cases for revenue or capital expenditure of £500,000 and above (paragraph 4.8); and 

• All requests to go out to tender for contracts of £500,000 or above, or where there is a particular public interest (paragraph 4.13).  

4. Paragraph 7.23 of the Scheme provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure.  Paragraph 4.14 of the Scheme provides the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above. 

5. Commercial Issues  

1. This paper seeks approval for the procurement of the security fencing and entry gate systems, and the construction and professional services to install them.  

2. The MPS propose to use the existing compliant MOPAC-approved Construction Professional Services Framework and the Building Works Framework to procure the goods and services. 

3. As part of a compliant framework call off approach to appoint the main contractor, the tender process the MPS will follow will include requesting and assessing the tenderers commitments to specific actions to address the London Anchor Institutions’ Charter (LAIC) objectives. The appointment of both main contractor and consultant will include specific commitments in regard to MOPAC’s social value objectives including those related to COVID-19 recovery.  The contracts will encourage the use of London supply chain specific initiatives including: apprenticeship levies; adherence to modern slavery and London Living Wage obligations; financial commitment to MET charities (Givewith). 

6. GDPR and Data Privacy  

1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that under the requirements of the Biometrics and Surveillance Commissioners Code of Practice for CCTV (January 2022), the existing Data Protection Impact Assessments (DPIA) for the camera systems at VRES Perivale will require review, where any aspect of the works requires camera systems to be adjusted, or otherwise changed in terms of view or purpose. These assessments are well understood and are part of the contractual delivery of any CCTV works. 

7. Equality Comments    

8. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

9. The MPS assure that the business case has undergone an initial equality screening. Due regard has been taken to the Equality Act’s Public Sector Equality Duty. Consideration has been taken to assess equality impact caused by the proposed changes to the site security systems. As a result no positive or negative impact has been identified to any individual and/or group safeguarded by a protected characteristic and those who are not. 

3. A site specific equality impact assessment (EIA) will be undertaken as part of the Detailed Design process. 

8. Background/supporting papers 

• Appendix 1 MPS Report - VRES Perivale – Perimeter Security Enhancement Works, BJP