London Strategic Licensing Consultation: Privacy policy
The Mayor intends to pilot new strategic licensing powers in London, as part of wider plans to protect and support pubs, clubs and restaurants in the capital and strengthen the UK’s nightlife. Working hand-in-hand with national Government, the Mayor views this as a significant opportunity to boost the capital’s nighttime economy, create jobs and inject new life and energy into our city.
The Mayor is developing a new policy that would set out city-wide strategic priorities alongside the Licensing Act 2003 and help to align planning and licensing activities across London. The proposed pilot would test:
- a London Strategic Licensing Policy
- a discretionary Call-In Power for the Mayor to determine certain licensing applications of strategic importance
- a responsible authority role for the Greater London Authority
- a statutory consultee role for the Mayor when local statements of licensing policy are determined or reviewed
- a London Licensing Playbook to help boroughs, businesses and responsible authorities instigate better licensing practices and improved outcomes.
Prior to the start of the pilot, the Mayor is consulting with boroughs, industry and other key stakeholders on the specifics of the policy change.
What information we collect, and why
The Strategic Licensing Consultation asks for your thoughts on parts of the draft policy. This will help us understand what boroughs, licensing authorities, responsible authorities, London’s venue owners and Londoners see as important to include in the policy. The Mayor will consider this feedback, where possible, in any revisions.
We ask for some personal and special category information. This will help us understand if we are hearing from different demographic groups, and reach out to groups that are not taking part. It will help us understand if the draft policy is relevant for Londoners of different backgrounds.
The personal information we ask for is:
- age
- gender
- presence of children in the household
- postcode.
We will also ask for some information that can be sensitive. This is special category information. In the survey we will ask for the following:
- your ethnic background
- your health situation
- your sexual orientation.
In all cases, you can choose not to share this information.
If you agree to receive follow up information or be recontacted about your response, we will ask you to provide:
- your name
- your email address.
How we collect your data
We will collect and hold the data in an online survey platform (Alchemer), contracted by the GLA.
If you have requested an alternative way to participate, your data will be transferred to electronic format.
How long we will keep your data for
We will keep your personal data for up to 3 years, to enable analysis. When this individual response data is no longer required, we will delete it securely.
Who we will share personal data with
For you to receive follow-up information, we will share your contact information with third-party provider of software, Mailchimp (part of Intuit), to send out emails. Your information is stored within Mailchimp so that we can segment and personalise our emails to you. None of your data is shared with Mailchimp, nor can they access it.
Your views (what you told us in surveys and discussions) are not stored in Mailchimp.
Mailchimp has certified its compliance to both the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework since 2016. Read their global privacy statement.
For consultation responses and recontact for analysis purposes, we will not share your personal information with anyone else. We will share your pseudonymised response data with Transport for London (TfL) and a third party research analysis company who we have contracted to independently analyse the responses. This enables them to provide a service to us.
We will have a data-sharing agreement with our contracted agencies. To do this they are our data processor.
We will not share any of your information with third parties for marketing purposes; or store any of your information outside the European Economic Area. We, and our data processors, will securely hold the information you provide.
Police and other law enforcement agencies may ask the GLA to share your personal information. We will share the data in either of the following instances:
- the organisation requesting the data has proven that the data will help in preventing or detecting a crime
- the GLA is legally obliged to disclose it.
Our lawful bases for processing
Since we are part of the GLA (a public authority), the lawful basis for the information we request, hold and process is the UK General Data Protection Regulation (GDPR) Article 6(1)(e) Public Task. Where we process your special category data, our additional lawful basis is Substantial Public Interest (article 9(2)(G)) within the Data Protection Act 2018. This is because the collected information will inform policy development that ensures the development of the London Strategic Licensing Policy takes account of the needs of all Londoners.
You can read more about what this means on the Information Commissioner’s Office website.
How we will handle your data
The GLA will process your personal data under the Data Protection Act 2018 and the UK GDPR.
- Authorised administrators in two GLA teams (Culture, Creative Industries and 24-Hour London, and Intelligence) will process your data. We will do this for two reasons: for this consultation, and to verify that we are meeting our responsibilities under the Equality Act 2010.
- Our contracted analysis partners will process your data for the purposes of this consultation.
- Our contracted database partner will process your data for the purposes of Strategic Licensing in London.
- We will process your data to enable reporting on responses to this consultation. To do so, we will pseudonymise your data.
Other than the disclosures referred to in this policy, we will not share any personal information without your permission. The exception to this is if we are legally entitled or obliged to do so (for example, if required to do so by Court order, or to prevent fraud or any other crime).
Your data subject rights
You have some rights that may apply in relation to your data. This depends on the circumstances of the processing.
These rights are:
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to data portability
- the right to object.
You can learn more about your privacy rights under the current data protection legislation. To exercise any of your rights, or if you have any questions about this Privacy Policy or your data, please contact the GLA Data Protection Officer:
Greater London Authority
City Hall
Kamal Chunchie Way
London
E16 1ZE
You can also email [email protected].
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