PCD 1400 Changes to the National Policing Programme Grant Agreement for NPP02-2022 Digital Public Contact

PCD 1400 Changes to the National Policing Programme Grant Agreement for NPP02-2022 Digital Public Contact

This decision seeks approval to accept additional funding from the Home Office in 2022-23 as follows: 

• £522,500 for the Digital Public Contact (DPC) Programme in Financial Year 2022-23 for initial investment in the scoping of a Single Online Home Citizen Portal and  

• £460,000 for deliverables brought forward from next financial year to accelerate critical aspects of the DPC Delivery Roadmap. 

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve receipt of additional Home Office grant funding in 2022-23 of £522,500 for the Digital Public Contact (DPC) Programme for initial investment in the scoping of a Single Online Home Citizen Portal and £460,000 for deliverables brought forward from next financial year to accelerate critical aspects of the DPC Delivery Roadmap. 

1. Introduction and background  

1. Digital Public Contact (DPC) is a Tier 1 NPCC National Policing Programme hosted within the MPS with MOPAC as the contracting authority. 

2. The decision to accept the Grant of £14m from the Home Office for the running of the Digital Public Contact (DPC) programme for 2022-23 was approved in September 2022 (PCD 1292).  

3. A previous grant variation was approved in December 2022 (PCD 1356) to cover the DPC elements of the CDS contract uplift resulting from the supplier contract extension in September 2022. 

2. Issues for consideration  

1. Following the decision by the Home Office Commissioning Board on 13 December 2022 to approve initial investment in the scoping of a Single Online Home Citizen Portal, additional funding of £522,500.00 is awarded to the Digital Public Contact Programme for Financial Year 2022/23 to cover the costs of this work. 

2. In addition, further funding of £460,0000 is awarded for deliverables brought forward from next financial year to accelerate critical aspects of the DPC Delivery Roadmap. 

3. The Home Office funding letter also identifies repurposing of £318,000 underspend on League Tables funding, which will be used to fund business analysis work of two key areas of public contact, namely Failure Demand and Major Incident Response, and updating of two Strategic Integration Hub deliverables within existing funding.  

4. Additionally, the Home Office is making available £1,400,000 to cover the MPS Single Online Home/Police.UK contribution to the DPC Programme in 2022-23 on the understanding that the MPS will match fund DPC to the equivalent of £1,400,000 in 2023-24.  This contribution will support DPC’s continued delivery of an ambitious programme including the further development and roll out to forces of the Strategic Integration Hub, contact management analysis and the additional development of the StreetSafe tool, as well as the ongoing onboarding of forces to, and development of new and existing services, on Single Online Home. 

3. Financial Comments  

1. The Home Office has agreed additional funding for the DPC Programme in 2022-23 totalling £522,500 for initial investment in the scoping of a Single Online Home Citizen Portal. The specific elements that are funded by DPC as part of the programme delivery are listed in the table below: 

2. Additional funding of £460,0000 is awarded for deliverables brought forward from next financial year to accelerate critical aspects of the DPC Delivery Roadmap:  

3. The Home Office is also making available £1,400,000 to cover the MPS Single Online Home/Police.UK contribution to the DPC Programme in 2022-23 on the understanding that the MPS will match fund DPC to the equivalent of £1,400,000 in 2023-24.   

4. There is no impact on the MPS Capital Plan. All costs related to DPC are recovered through Home Office grant funding. This does not change the MPS annual revenue contribution to SOH, in 2023-24.  

4. Legal Comments  

1. MOPAC is a contracting authority as defined in the Public Contracts Regulations 2015 ("the Regulations"). 

2. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve bids for grant funding made and all offers made of grant funding. 

3. MOPAC has an obligation to publish a grant agreement pursuant to Schedule 1, Paragraph 3(g) of the Elected Local Policing Bodies (Specified Information) (Amendment) Order 2012. 

4. The legal powers applicable to the acceptance of the Grant will be under Schedule 3, Paragraph 7 of the Police Reform and Social Responsibility Act 2011 which provides that:  
   7(1) The Mayor’s Office for Policing and Crime may do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office. 
   (2)That includes— 
        (a) entering into contracts and other agreements (whether legally binding or not). 

5. The Grant is subject to number of reasonable requirements by the Home Office including the management of the Grant, maintaining records, provision of information, and adequate data protection controls in place.   The requirements in regard to the Grant are not onerous and have not been materially changed by the Grant Variation Letter dated 5 April 2022,  therefore the additional Grant funding can be accepted by MOPAC. 

5. GDPR and Data Privacy  

1. All privacy issue considerations were considered when the MPS took on responsibility and became the Host Organisation for SOH and the National Digital Team. Nothing has changed since this original commitment but appropriate assessments will be undertaken as part of the design of new services.  

2. Under Article 35 of the General Data Protection Regulation (GDPR) and Section 57 of the DPA 2018, Data Protection Impact Assessments (DPIA) become mandatory for organisations with technologies and processes that are likely to result in a high risk to the rights of the data subjects. 

3. The Information Assurance and Information Rights units within MPS will be consulted at all stages to ensure the programme continues to meet its compliance requirements. 

4. A DPIA has been completed for the Single Online Home (SOH). The SOH DPIA will be updated to reflect changes driven by DPC deliveries. As with the SOH, the DPC Programme will ensure a privacy by design approach, which will allow the MPS to find and fix problems at an early stage, ensuring compliance with GDPR. DPIAs support the accountability principle, as they will ensure the MPS complies with the requirements of GDPR and they demonstrate that appropriate measures have been taken to ensure compliance. 

6. Equality Comments  

1. Equalities assessments were carried out when the MPS took on responsibility and became the Host Organisation for SOH and the National Digital Team. Nothing has changed since this assessment was conducted but appropriate assessments will be undertaken as part of the design of new services. 

7. Background/supporting papers 

1. The decision to accept the Grant of £14m from the Home Office for the running of the Digital Public Contact (DPC) programme for 2022-23 was approved in September 2022 (PCD 1292). 

2. PCD 1356 in December 2022 approved additional funding of £420,450 for the DPC Programme to cover the DPC elements of the CDS contract uplift resulting from the supplier contract extension in September 2022.