PCD 1339 Security Upgrade Gilmour House

PCD 1339 Security Upgrade Gilmour House

This paper seeks approval for the investment of £632,000 for additional security measures at Gilmour House.  The works involve new entry management systems, the addition of a new secure reception facility and the augmentation of existing electronic security systems. The cost will be funded from within the existing MOPAC-approved capital programme and the works will be sourced via MOPAC-compliant frameworks. 

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve Capital expenditure of up to £632,000 from the approved 2022/23 and 2023/24 Forward Works Budget.  

2. Approve tender action via MOPAC-approved compliant MPS frameworks for both professional services and works, and for delegated approval to be granted to the Director of Commercial Services to enter into a contract with the successful suppliers. 

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. Gilmour House provides accommodation for a range of police operational and support functions and residential accommodation for police officers. 

2. Issues for consideration 

1. The proposed investment is part of a rolling programme of security improvements to the MPS estate.  Further information is contained in the restricted section of the report. 

3. Financial Comments  

1. The total budget requirement for this work totals £632,000.  The cost will be funded from within the capital Forward Works budgets.  The additional revenue costs arising from the investment is estimated at £5,000 p.a. and will be met from within the existing MPS revenue budget. 

4. Legal Comments 

1. The Mayor’s Office for Policing and Crime (“MOPAC”) is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations”). All awards of public contracts for goods and/or services valued at £213,477 or above shall be procured in accordance with the Regulations. This report confirms the value of the proposed contract exceeds this threshold. 

2. The MPS assure that the procurement is compliant with the Regulations. 

3.  The MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (“DMPC”) has delegated authority to approve:  

• Business cases for revenue or capital expenditure of £500,000 and above (paragraph 4.8); and 

• All requests to go out to tender for contracts of £500,000 or above, or where there is a particular public interest (paragraph 4.13).  

4. Paragraph 7.23 of the Scheme provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure. Paragraph 4.14 of the Scheme provides the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above. 

5. Commercial Issues  

1. This proposal is for building works to enhance the security of the building.  The route to market is via MOPAC-approved frameworks for consultants professional services and building works. 

2. The MPS assure that the tender call off process from the frameworks will include commitments to specific actions to address the London Anchor Institution charter (LAIC) objectives including encouraging the use of London supply chain, apprenticeships, adherence to anti-modern slavery and London Living Wage obligations.

3. GDPR and Data Privacy  

4. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that under the requirements of the Biometrics and Surveillance Commissioners Code of Practice for CCTV (January 2022), the existing Data Protection Impact Assessments (DPIA) for the camera systems at Gilmour House will require review, where any aspect of the works requires camera systems to be adjusted, or otherwise changed in terms of view or purpose. These assessments are well understood and are part of the contractual delivery of any CCTV works. 

7. Equality Comments    

8. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

9. The MPS assure that the design of the new internal reception facility will ensure that the site continues to be accessible to those with mobility impairments, and that there are no other equality and diversity impacts within this project. 

10. Background/supporting papers 

• Appendix 1 MPS Report - Security Upgrade for Gilmour House