ADD2248 Land Registry - National Polygon Service

Type of decision: 
Assistant Director's decision
Code: 
ADD2248
Date signed: 
14 August 2018
Decision by: 
Jeremy Skinner, Interim Assistant Director, City Intelligence Unit

Executive summary

The GIS & Infrastructure team (within the Intelligence Unit) purchase a number of datasets on behalf of
the GLA each year.

The National Polygon Service used in combination with the Commercial & Corporate Ownership Data (now open source) provides for a London-wide picture of land ownership.

No alternative suppliers are available as Land Registry is the only collector of such data under the Land Registration Act 2002 and the Land Registration Rules 2003.

The decision seeks approval for expenditure of up to £40,000 for the purchase of 2018/19 and 2019/20
National Polygon Service from the Land Registry.

Decision

That the Assistant Director of Intelligence approves:

1. Expenditure of up to £40,000 on the 2018/19 and 2019/20 National Polygon Service from the Land Registry; and

2. A related exemption from the requirement of section 9 of the GLA Contracts and Funding Code to allow the GLA to enter into contract with the Land Registry without a competitive procurement exercise.

Part 1: Non-confidential facts and advice

Introduction and background

The Land Registry released a database of land ownership under open government licence in 2017. The National Polygon Service allows this information to be linked to plots of land via the Title Number. This allows the data to be used in a number of ways including:

• Click on any site and see owner name and details, type of organisation, type of tenure
• Create a colour map of different owner types across London
• Search for all land owned by a particular organisation (or group of organisations)
• Overlay potential GLA project sites and see who owns the neighbouring land (allowing larger schemes to be put together)

Objectives and expected outcomes

The database and map layer will be used to replace the multiple individual site requests that would otherwise be carried out. They would be particularly useful for exploratory phases of projects and when trying to identify development packages.

The data will be used in Geographical Information System (GIS), desktop publishing (such as Adobe Illustrator) and extracts used in presentations / reports.

The GLA has several policy and project areas that requires this data including support for the Strategic Housing Land Availability Assessment (SHLM), London Plan, Witan modelling system, work of the Housing & Land team and the London Land Commission.

Equality comments

The GLA has considered the potential impacts on those with protected characteristics, as identified by the Public Sector Equality Duty (PSED), that might arise from this proposal. There are no identifiable potential impacts, both positive and negative, of the decision on those with protected characteristics (age, disability, gender reassignment, pregnancy and maternity, race, gender, religion or belief, sexual orientation).

Considering financial inclusion, the data will be available to help the GLA to deliver more affordable homes and deliver more effective development schemes for Londoners.

Other considerations

Possible risk — Data not delivered.
Mitigation — data will be supplied as a single package, payment made after supply.

Possible risk — Missing tiles or tiles out of order.
Mitigation — The supplier has their own Quality Assurance processes

Links to Mayoral strategies and priorities

The data will support work in Town Centres, around transport hubs, major developments and outer London.

Impact assessments and consultations

Consultation took place with the key user groups including representatives from the main teams (Intelligence, Planning and Housing).

Officers acknowledge that because the value of the contract exceeds £10,000 under section 9 of the GLA Contracts and Funding Code, such contracts should be competitively procured by the seeking of three or more written quotations or the call off from an accessible framework. However, Section 10 of the code allows for exemptions from this requirement to be approved where ‘there is a complete absence of competition’. Land Registry is a non-ministerial department and is the sole organisation that registers the ownership of land and property in England and Wales.

It’s their duty to keep and maintain the Land Register, where more than 24 million titles - the evidence of ownership - are documented. Land Registry was created in 1862 and the work that they do is required under the Land Registration Act 2002 and the Land Registration Rules 2003.

Officers recommend therefore, that a contract is awarded to the Land Registry without competition and approval of an exemption from the requirements of section 10 of the GLA’s Contracts and Funding Code is sought.

Supplier Source

It should be noted that only one supplier is available as Land Registry is the only collector of such data by law. Alternative data sets from Land Registry are available:

The database of Freeholders has been available for some time, but as it was not linked to site boundaries, it had limited use for the GLA by itself.

Freehold polygons are available as Open Data from Land Registry but there is no means to link them to ownership data, limiting their use to the GLA.

The National Polygon Service is a brand new dataset, released in December 2015, for the first time providing this resource.

Contract Status

It should be noted that this is a retrospective decision request as the renewal of this contract needed to happen in April 18 to ensure a continuation of service.

Financial comments

Approval is being sought for expenditure of up to £40,000 for the purchase of the National Polygon Service from the Land Registry, for financial years 2018-19 and 2019-20. Full breakdown of costs below.

 

Dataset

Description

Cost

2018/19

National Polygon Service (monthly refresh, Level 2 use)

  • National Polygon dataset
  • Title Descriptor dataset
  • Title Number and UPRN Look Up dataset

£20,000

2019/20

National Polygon Service (monthly refresh, Level 2 use)

  • National Polygon dataset
  • Title Descriptor dataset
  • Title Number and UPRN Look Up dataset

£20,000

 

TOTAL

£40,000

 

The costs will be funded from the Intelligence Unit’s budget.

Activity table

Activity

Timeline

Procurement of contract

30/4/2018

Delivery Start Date

30/4/2018

Main milestones

1/4ly downloads of data

Delivery End Date

30/4/2020