ADD2183 Quality of Life Indicators Report 2017

Type of decision: 
Assistant Director's decision
Code: 
ADD2183
Date signed: 
21 December 2017
Decision by: 
Patrick Feehily, Assistant Director, Environment

Executive summary

ADD2143 approved the London Sustainable Development Commission (LSDC) to engage consultants to undertake the research for and the writing of the LSDC’s fifth Quality of Life Indicators report (QoL).

The GLA wishes to award additional work to CAG consultants (consultants awarded following the guidelines and processes from TfL Procurement) on the Quality of Life Indicators report due to a number of changes that have been asked for that were not in the original spec (see ADD2143).

The GLA also wishes to commission the copywriting, design and printing of the LSDC’s Quality of Life Indicators 2017 report.  

This decision form asks for approval to spend additional £13,000 to that end, making the cumulative total £28,000.
 

Decision

That the Assistant Director of Environment approves:

1.    Expenditure of up to £4,000 to further engage the consultants undertaking research for and producing the LSDC’s fifth Quality of Life Indicators report 2017. 

2.    Expenditure of up to £9,000 for design of the report, copywriting of the report and estimated print costs.
 

Part 1: Non-confidential facts and advice

Introduction and background

After ADD2143 was approved, GLA (London Sustainable Development Commission Secretariat) conducted an open procurement procedure following the guidelines and processes from TfL Procurement. Two tenderers bided for the work and GLA awarded the contract to CAG Consultants based on the quality of the proposal (technical weighting) as well as on the assessment of value for money against the project budget (commercial weighting).

The GLA now wishes to award additional work to CAG consultants on the Quality of Life Indicators report arising as a number of changes have been asked for that were not part of the original specification when the contract was tendered.

After two rounds of reviews, LSDC commissioners requested additional changes that were outside the scope of the original specifications. These included:
-    Adding a section on policy context for each indicator that would link the indicator assessment with current Mayoral, national, and international policies (including a specific link to relevant Sustainable Development Goals).
-    Adding a new assessment measure “LSDC notes of caution” to highlight where the Commission believes an indicator's performance, despite being green or amber, provides a need to closely monitor future performance
-    Additional commentary on the interlinkages between the indicators
-    Attendance at additional Commission meetings to review progress on the report and present to the LSDC.  

In light of the above requests, additional resources are needed in order to cover the following activities:
•    1 day for preparation & attendance at an additional LSDC meeting 
•    1.35 days for preparation, attendance and follow-up for the third steering group meeting
•    2 days to cover responding to an additional round of comments 
•    2 days to cover additional project management time

These resources represent an additional expenditure of up to £4,000 and do not require a contract amendment or further procurement processes and can be added to the original purchase order following agreement.

In addition, there is a commitment of estimated costs of up to £9,000 for design of the report, copywriting of the report and estimated print costs. 

This makes the cumulative total ask £28,000 (including ADD2143 and ADD2183).

Background 
The London Sustainable Development Commission was appointed by the then Mayor in 2002 to advise him on ways to make London a more sustainable city.  A key role of the Commission is to promote sustainability in London.

The LSDC has recently been refreshed with a new Chair and Commissioners being appointed. The Commission is a non-statutory board and its role is to provide independent advice to the Mayor on making the capital a more sustainable city and to promote integrated and innovative solutions, policies and programmes to deliver improvements in quality of life for everyone, now and in the future. All Commission members are voluntary including the Chair and Deputy Chair.

The LSDC produced the first Quality of Life (QoL) Indicators Report in 2004, and in 2005 published its first progress report against the twenty QOL indicators.  In 2005, the LSDC agreed they would move to three/four-yearly reporting on the indicators, and published a further Quality of Life Indicators Report in 2009 and 2012.  On this timetable, a further report is now due.  

Previous reports and more information on the work of the LSDC can be found at www.londonsdc.org. 

 

Objectives and expected outcomes

The work to be completed in December to go to print (for printed reports to be available for the December virtual launch).

 

Equality comments

As per ADD2143.

 

Other considerations

As per ADD2143.

 

Financial comments

5.1    Assistant Director’s approval is sought for expenditure up to £13,000 for additional work done by CAG consultants on the London Sustainable Development Commission’s Quality of Life Indicators report. ADD 2143 approved expenditure of up to £15,000 to engage a consultant to undertake research for and produce the LSDC’s fifth Quality of Life Indicators report 2017. This means the total cost of producing this report will be £28,000. 

5.2    All costs in producing the LSDC’s fifth Quality of Life Indicators report 2017, including the additional £13,000 to be approved under this ADD is to be funded from the Environment 2017-18 Sustainable Development budget.

 

Planned delivery approach and next steps

 

Activity

Timeline

Reports finalised

December 2018

Publication on website and press release

December 2018