FOI - Managed Print Services [March 2020]

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?

a. Photocopiers/MFD?s

b. Printers

c. Print room / reprographics

2. Companies awarded?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

3. Length of contract/s and end dates?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

4. Number of devices?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

5. Annual print/copy volume

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

6. Annual spend?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework

a. Procurement method

b. If Framework, please state which one

8. Do you have any print management software? If so, which software?

9. Do they supply you with any scanning software (additional to the software native to the device)?

10. What Document Management solution/s do you currently use within your organization?

11. What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a good number here please)?