Key information
Request reference number: MGLA220920-5013
Date of response:
Summary of request
1 What is the main Finance/ERP system? Please identify the version currently in use (e.g. Oracle Financials 12.1.3, Oracle Cloud ERP 20C, or SAP ECC 6.0)
2 Is the Finance/ERP system delivered through a shared service?
2a If yes, who is the shared service provider?
3 Which modules are in use in the main Finance/ERP system? (e.g. Payables, Receivables, General Ledger, Assets) and what was the year of implementation?
4 Which external organisation managed the implementation of the main Finance/ERP system?
5 Is there a functional or technical support contract in place for the main Finance/ERP system?
5a If yes, who is the current functional or technical support provider?
5b On what date does the functional or technical support contract end?
6 Please list any other Finance systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date
7 What tools or systems are in use for internal Finance reporting?
8 What tools or systems are in use for external Finance reporting?
9 What tools or systems are in use for Planning and/or budgeting?
10 Are you using a scanning solution for accounts payable processing?
10a If yes, which software is used?
11 Are you using robotic process automation in any area of your Finance system?
11a If yes, which system(s)?
11b For each system which elements have been automated? (e.g. invoice entry, journal entry)
12 Please specify the procurement route that would be used for upgrading or replacing any of the current Finance systems? e.g. G-Cloud, Crown Commercial Services or Tender
13 Are there any Finance/ERP systems replacement or transformation projects being planned?
13a If yes, what is the timescale e.g. next 6 months, 9 months, 12 months etc.
13b Has a procurement exercise already been undertaken to source suppliers?
14 What are the business areas in which manual processing is most prevalent? (e.g. Accounts Payable, Cash & Treasury Management, Management Accounts)
15 Who should be contacted in connection with Finance Systems ownership queries? (Name, number, email)
5 Is there a functional or technical support contract in place for the main Finance/ERP system?
5a If yes, who is the current functional or technical support provider?
5b On what date does the functional or technical support contract end?
6 Please list any other Finance systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date
7 What tools or systems are in use for internal Finance reporting?
8 What tools or systems are in use for external Finance reporting?
9 What tools or systems are in use for Planning and/or budgeting?
10 Are you using a scanning solution for accounts payable processing?
10a If yes, which software is used?
11 Are you using robotic process automation in any area of your Finance system?
11a If yes, which system(s)?
11b For each system which elements have been automated? (e.g. invoice entry, journal entry)
12 Please specify the procurement route that would be used for upgrading or replacing any of the current Finance systems? e.g. G-Cloud, Crown Commercial Services or Tender
13 Are there any Finance/ERP systems replacement or transformation projects being planned?
13a If yes, what is the timescale e.g. next 6 months, 9 months, 12 months etc.
13b Has a procurement exercise already been undertaken to source suppliers?
14 What are the business areas in which manual processing is most prevalent? (e.g. Accounts Payable, Cash & Treasury Management, Management Accounts)
15 Who should be contacted in connection with Finance Systems ownership queries? (Name, number, email)
HR/Payroll System
1 What is the main HR system in use? (Please include version e.g. Oracle Core HR 12.1.3, Oracle Cloud HCM 20C, Workday)
2 Which modules are in use in the main HR system? (e.g. Core HR, Absence, Time, Performance, Learning, Recruitment)
3 Is Payroll in use? (if yes, please include the Payroll system details at question 7)
4 Is the HR system delivered through a shared service?
4a If yes, who is the shared service provider?
4b Is any Payroll processing delivered through the shared service?
5 Which external organisation managed the implementation of the main HR system?
6 Is there a functional or technical support contract in place for the main HR system?
6a If yes, who is the current functional or technical support provider?
6b On what date does the functional or technical support contract end?
7 Please list any other HR and/or Payroll systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date
8 What reporting tools or systems are in use for HR reporting?
9 Are you using robotic process automation in your HR system?
9a If yes, which elements have been automated? (e.g. job/position creation)
10 Please specify the procurement route that would be used for upgrading or replacing any of the current HR systems? e.g. G-Cloud, Crown Commercial Services or Tender
11 Are there any HR or Payroll system replacement or transformation projects being planned?
11a If yes, what is the timescale next 6 months, 9 months, 12 months etc.
11b If yes, has a procurement exercise already been undertaken to source suppliers
12 Is the HR system integrated with the accounting system?
12a If yes, please detail how e.g. automated feed or manual input?
13 Who should be contacted in connection with HR Systems ownership queries? (Name, number, email)
Related documents
MGLA220920-5013 - FOI response