Key information
Request reference number: MGLA150319-7950
Date of response:
Summary of request
This FOI is in relation to the GLA's policy regarding the storage of emails and any data / attachments contained within emails in GLA inboxes. I've looked at the 'policy for manageing email' document from several years ago - not sure whether there's a more up to date policy somewhere.
I've been told the policy is that anything in an inbox should be filed or after 90 days it will be deleted permanently.
Please can you let me know whether that applies to ALL GLA inboxes and ALL attachments that might be included in such emails?
How is this policy enforced - are emails automatically deleted after 90 days?
If they are 'filed', where are they filed to?
Are there specific types of email (eg those containing contract negotiations) that have to be filed - and if so what is the specific policy and how is it enforced?
If an email has been 'deleted permanently', is there any recovery mechanism that could bring it back if necessary? Could law enforcement access it?
Has the GLA ever been asked to provide evidence from email correspondence as part of legal proceedings but been unable to as a result of emails being deleted?
How many FOI requests since 2016 has the GLA responded to with a response to the effect of "this information is not held", as a result of the email deleting policy?
Related documents
MGLA150319-7950 - FOI response