Key information
Request reference number: MGLA231122-3855
Date of response:
Summary of request
FOI – Expenses [Dec 2022]
Thank you for your request for information about expenses which the Greater London Authority (GLA) received on 22 November 2022. Your request has been considered under the Freedom of Information Act 2000.
I can confirm that the GLA and Transport for London (TfL) on behalf of the GLA hold information within the scope of your request. Please find below the information we hold within the scope of your request:
1. What is the current period of reimbursement (from submission) for staff expenses?
Expenses are paid every 2 weeks
2. What is the current approval workflow for expense claims?
Claimant to cost centre manager
3. How long does it take on average to process one expense claim?
It depends on the number of receipts and on what is being claimed but on average 5 – 10 minutes based on our previous system. It is too early to calculate an average based on the new process. You may wish to submit another response in a few months’ time.
4. How many expense claims were made during your last financial year? And what was total value of expense claimed?
Financial Year 21/22 : 987 claims. Total value £104,463.61
5. How do you claim back VAT on expenses?
The VAT amount is entered on the system by the claimant
6. What percentage of expense claims are you auditing?
100%
7. How many FTEs (full time employees) do you have processing expense claims?
From 1 November 2022, expenses are processed by Transport for London under a shared services arrangement. Under the previous system it was circa 0.08 FTE
8. Which department oversees / owns the expense processes/workflows?
See reply to Q7 above
9. Who is the named contact within the organisation who owns the expense process?
The GLA’s Technical Accountancy Team. Individuals’ details are exempt from disclosure under the Freedom of Information Act.
If you have any further questions relating to this matter, please contact me, quoting the reference MGLA231122-3855.