Key information
Executive summary
The MPS is seeking approval to initiate two procurement actions as part of their annual vehicle replacement programme. This will involve the disposal and replacement of cars, vans, minibuses, motorcycles and large goods vehicles, along with Marine Vessels and items of plant and equipment.
Recommendation
The DMPC is asked to
- Approve the initiation of two procurement action to tender for the renewal of the MPS road and marine fleet over the period 2018/19 to 2020/21.
- Approve the purchase of 2,765 vehicles up to March 2021 at a cost of £76.16m funded from the existing approved capital programme.
Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
1. Introduction and background
1.1. To enable the MPS to provide a safe fleet, ensure value for money, minimise maintenance spend and maximise operational vehicle availability. The MPS has an annual programme to replace vehicles that have met the economic and operational replacement parameters.
1.2. The fleet profile and distribution across operational business groups supports the Police and Crime plan and enables the MPS to have a mobile workforce, which is capable of;
• Responding to incidents
• Protecting victims and vulnerable people
• Transporting officers and equipment across London and the UK
1.3 The MPS will to look to develop targets to achieve a completely zero emission fleet by 2050. In preparation for this, the MPS will work with the Greater London Authority to achieve compliance with the Ultra-Low Emission Zone and to set targets for the fleet for 2025 and 2030. These are expected to include that the MPS will only procure ultra-low emission vehicles in certain categories from 2025 onwards and work towards being fossil fuel free at point of use from 2030.
2. Issues for consideration
2.1. See the Part 2 for details.
3. Financial Comments
3.1 There are three main funding streams for the vehicle replacement programme:
• Public access and 24/7 Policing – funded by the MPS
• Mobility - funded by Transport for London
• Specialist Policing – funded by Counter Terrorism Policing Grant, Heathrow Airport and London City Airport
3.2 The MPS has an approved capital programme over 2018/19 to 2020/21 of £76.16m. The funds will be used to purchase vehicles and convert them to meet the MPS’s operational requirements. The total includes an amount for ultra-low emission vehicles.
3.3 The MPS has included a contingency of £1.50m to cover the cost of unforeseen write offs to the fleet over the next three years.
3.4 Further details are contained in the Part 2.
4. Legal Comments
4.1. The preferred route to market for the road vehicles is via the Crown Commercial Services framework agreement, which is a compliant route to market. .
4.2. Due to the specialist nature of the marine vehicles, the MPS will undertake a full procurement process in accordance with the Public Contracts Regulations 2015. A technical assessment will be undertaken to analyse the operational river policing requirements to ensure any future vessels meet the MPS’s long term aspirations for policing the river and environmental responsibilities.
5. Equality Comments
5.1. There are no direct equality or diversity implications arising from this report
6. Background/supporting papers
6.1. Briefing note.
Signed decision document
PCD 254