Surrender of Lease – Warren Annex

This paper requests the approval for the surrender of a lease for the Warren Annex site in Bromley. The MPS has no operational or other use for this site and seeks early surrender in order to generate savings and avoid future costs. The restricted section of the report sets out the commercial and financial details of this proposal.

The Deputy Mayor for Policing and Crime is recommended to:

1. Approve the surrender of the lease on the terms set out in the part 1 and part 2 papers.

1. Introduction and background

1.1. MOPAC has a lease for the Warren Annex - a sports field and pavilion owned by the Metropolitan Police Athletics Association (MPAA).

2. Issues for consideration

2.1. The MPS has determined that this is a site which it no longer needs to retain. The lease expires in September 2022. As tenant MOPAC pays a peppercorn rent and is liable for the operating and maintenance costs of the site.

3. Financial Comments

3.1. A surrender premium has been negotiated with the freeholder. The cost of the surrender premium will be met from within MPS existing resources.

3.2. By surrendering the lease ahead of its expiry MOPAC will make savings on the operating and maintenance costs and avoid the estimated dilapidation liability due at the end of a lease. The estimated annual operating and maintenance costs are £36,000. The further details are contained in the restricted section of the report.

4. Legal Comments

4.1. In carrying out its functions, the MOPAC may, under paragraph 7, Schedule 3 of “the Act” “do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office.” This includes entering into contracts and other agreements, in addition to acquiring and disposing of property (including land) under paragraph 7 (2) (b) of Schedule 3 of “the Act.”. The surrender constitutes the disposal of property.

4.2. Paragraph 4.16 of the Scheme of Delegation states that all surrenders of leases need to be authorised by the DMPC.

5. GDPR and Data Privacy

5.1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.

5.2. The MPS state that this project does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered.

6. Equality Comments

6.1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

6.2. The MPS has stated that there are no equality or diversity issues arising from this paper.

7. Background/supporting papers

• Appendix 1 MPS Report Surrender, The Warren Annex, St Dunstans Lane, Wickham Way, Beckenham Kent BR3 3SS