PCD 937 Banking Services Re-tender

This decision seeks approval to initiate procurement for the supply of banking services and to delegate the contract award to the MPS Director of Commercial Services. The services covered include the provision and management of circa 70 live bank accounts and third party monies. The proposed contract term is for an initial five year period with option to extend by 2 years. The estimated 7 year contract value is £2,450,000.

The Deputy Mayor for Policing and Crime is recommended to:

1. Approve the request to run a procurement exercise to re-new the Banking contract provision as the current Framework expires on 28th February 2022.

2. Approve that the contract should be awarded on the basis of a 5+2 year term to a maximum contract value of £2,450,000 over the 7 year term. Funding will be provided from existing budgets.

3. Approve that delegated authority to award the contract is passed down to the Director of Commercial Services.

1. Introduction and background

1.1. The current banking service contract with RBS expires on 28 February 2022. This paper seeks approval to initiate procurement and award a contract for the provision of these services from 1 March 2022.

2. Issues for consideration

2.1. The provision of banking services enables the administration and infrastructure of cash management and accounting to be in place to support the Police and Crime Plan.

3. Financial Comments

3.1. The estimated seven year value of the procurement is £2,450,000. The Metropolitan Police Service (MPS) confirm that funding is available from within existing budgets.

4. Legal Comments

4.1. The MPS assure that the proposed routes to market are compliant the Public Contract Regulations.

4.2. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above.

4.3. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve all requests to go out to tender for contracts of £500,000 or above.

4.4. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve the procurement strategy for all revenue and capital contracts of a total value of £500,000 or above, such determination to include decisions on the criteria an methodology to be adopted in the tendering process, any exemptions from procurement requirements, and any necessary contract extensions

4.5. Paragraph 4.14 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to reserve the right to call in any MPS proposal to award a contract for £500,000 or above.

4.6. Paragraph 7.23 of the MOPAC Scheme of Delegation and Consent provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure.

5. Commercial Issues

5.1. This paper seeks approval for the supply of banking services. Collaboration opportunities have been considered but have not been pursued as economies of scale would only be achieved by reducing volumes of accounts or transactions and neither of these reductions would be achieved by collaboration. The proposed contract term is for an initial period of 5 years with an option to extend by a further 2 years to balance continuity and value for money.

5.2. Subject to further market engagement the proposed procurement route is either by way of an OJEU restricted route or an open procedure. Both routes are compliant with Public Contract Regulations.

6. GDPR and Data Privacy

6.1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.

6.2. The MPS confirm that the procurement does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered.

7. Equality Comments

7.1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

7.2. The MPS confirm that there are no issues of concern in relation to equality arising from this procurement.

8. Background/supporting papers

Appendix 1 MPS Report Banking Contract re-tender.