Facilities Management - Gym Equipment - Contract Award

The current contract for the inspection, maintenance and occasional supply of gym equipment expires on 31 January 2018. This paper seeks approval for the award of a framework agreement for a 4 year period, and a call-off contract for these services for a period of three years with two one-year optional extensions. The estimated value of the framework is £4.83m, and the call-off contract value is £2.826m which can be met from within the MPS budget.

The DMPC is recommended to approve

1. the award of a four year single supplier framework for the inspection, maintenance and occasional supply of gym equipment, and

2. the award of a call-off contract for the inspection, maintenance and occasional supply of gym equipment.

1. Introduction and background

1.1. MPS operates 66 gym facilities across its estate with a view to providing officers and back office staff the ability to maintain a high level of fitness, enabling them to perform their duties to the highest standards. The current contract to inspect, maintain and supply gym equipment expires in January 2018. MOPAC approved the initiation of the procurement route in June 2017.

2. Issues for consideration

2.1 The MPS considered the use of alternative existing frameworks for the supply of these services but not all services could be met by the suppliers on the frameworks, and/or there was potential for 2 different suppliers which would make contract management less efficient. The MPS undertook its own tender process for an integrated service. This framework is available to other GLA functional bodies.

2.2 The MPS tender resulted in 4 bidders for the service, although one bidder submitted a non-compliant bid. The bidder which scored highest in both the technical and commercial elements of the evaluation is recommended for approval.

3. Financial Comments

3.1 The award of the framework does not commit MOPAC to any financial expenditure. The award of the MOPAC contract call-off has an estimated value of £2.826m. These costs will be met from within the existing MPS budget.

4. Legal Comments

4.1 There are no reported legal implications arising from this report.

5. Equality Comments

5.1 There are no equality or diversity implications arising from this report.

6. Background/supporting papers

MPS Report