PCD 1826 CCTV Refit

Executive Summary:  

This paper seeks approval for the replacement of the life-expired and obsolescent CCTV system across the Estate over a five-year period. The programme of replacement will reestablish effective monitored surveillance security at the perimeter of sites across the estate which will improve the safety of personnel and better monitoring of accessible assets.  

A rolling five-year replacement programme has been developed that will offer a front-line focused programme of work, supporting the New Met for London (NMFL) plan. The programme aligns with the draft 2024-2034 Estates Strategy and supports the Fixing our Foundations strand by delivering safe and secure facilities for people, property and assets.  

The programme will cost up to £24.5m in capital from 2025/26 to 2029/30 and ongoing annual revenue of £5.0m thereafter. These costs are included in the capital budget in the 2025/26 budget submission. 

Recommendation:  

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve the procurement of a new CCTV system at a capital cost of £24.5m (from 2025/26 to 2029/30) and an ongoing revenue cost of £5.0m per annum thereafter; 

2. Delegate authority to the Director of Commercial Services to procure and award the contract for the delivery of the new CCTV system; 

3. Delegate authority to the Director of Commercial Services to procure and award the contract for a software solution for the CCTV management system to the value of £1.9m (funding is included in the overall £24.5m capital budget). 

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background 

1. The CCTV system servicing the Estate is approaching end of life and it needs to be replaced in order to comply with regulatory and accreditation requirements, support the monitoring of engagement with the public and provide security to improve the safety of personnel and monitor assets. 

2. The CCTV system will be updated over a rolling 5-7 year period and the replacement programme will offer a front line focused programme of work, supporting the New Met for London plan and aligning with the draft 2024-2034 Estates Strategy. 

2. Issues for consideration 

1. The MPS Estate cannot be considered correctly secured without the right balance of detect and delay measures linked to the appropriate response. The building line is currently considered the ‘secure line’ by MPS security standards but there have been a number of incursions into the perimeter of MPS facilities and these present a significant risk which should be mitigated. 

2. Should CCTV not be upgraded, the current threat would increase and the risk of undetected, unrecorded, and un-evidenced incidents occurring will increase.   

3. The MPS teams across the estate deliver work which is critical to keeping all Londoners safe. The Estate CCTV Lifecycle replacement programme will help support operational needs and will help ensure staff, data and equipment are kept safe.  

4. The budget for the proposed works are included in the approved Capital Plan and the MTFP.   

5. Further issues for consideration are contained in the restricted section of the report. 

3. Financial Comments 

1. The total budget requirement for this work totals £24.5m in capital funding from 2025/26 to 2029/30 and ongoing annual revenue funding of £5.0m per annum thereafter. The MPS assure that the programme has been included in the capital plan that forms part of the 2025/26 budget submission. 

4. Legal Comments 

1. The Mayor’s Office for Policing and Crime (“MOPAC”) is a sub-central contracting authority as defined in the Procurement Act 2023 (“the Act”).  All awards of public contracts for goods and/or services valued at £0.215m (inclusive of VAT) or above and all awards of public contracts for works valued at £5.373m (inclusive of VAT) or above must be procured in accordance with the requirements relating to above-threshold contracts set out in the Regulations or the Act, as relevant. This report confirms the value of the proposed contract exceeds this threshold.   

2. Purchasing through a compliant Framework Agreement will comply with the Regulations where the proposed award is within the scope of the Framework Agreement.  This report confirms the proposed contract award will be via a MOPAC or third-party framework and therefore would be compliant with the Regulations.  

3. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above. 

4. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve all requests to go out to tender for contracts of £500,000 or above.   

5. Commercial Issues  

1. These services will be appointed via a compliant call-off contract via the MPS Professional Services Framework 2022-2025 or a MOPAC approved replacement retendered framework procured under the Procurement Act 2023.   

2. Further requirements will be appointed via a compliant call-off contract for single or multi-site based installation of CCTV systems and supporting minor construction and electrical services utilising the MPS Building Works Framework – 2022- 2025 (construction works up to £5m), or a MOPAC approved replacement retendered framework procured under the Procurement Act 2023. 

6. GDPR and Data Privacy 

1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The Met assure that the programme delivery will include all required compliance activity in respect of CCTV surveillance systems including formal data protection impact assessment for each installation to meet the Met’s stated requirement. 

7. Equality Comments  

1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

8. Background/supporting papers 

• Appendix 1 MPS Report - Estate CCTV Lifecycle Replacement