PCD 1590 Larkhall Roof Repairs

PCD 1590 Larkhall Roof Repairs

This paper seeks approval to invest upto £1,150,000 to replace the life expired roof at Block B of Larkhall Lane. The costs will be funded from within the existing approved capital Forward Works budget. 

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve spend up to £1,150,000 from the MPS Forward Works (FW) budget, within the approved capital plan. 

2. Approve delegated authority to the Director of Commercial Services for the procurement and award of both Consultant and Contractor contracts to undertake the design and construction of the works. All appointments will use the relevant MOPAC framework. 

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background 

1. This paper seeks approval for investment to replace the roof at a operational police site.  

2. Issues for consideration 

1. Larkhall Lane is a 24/7 operational site for front line staff and police. The site is to be retained under the New Met for London (NMfL) plan.  Block B is occupied by the Territorial Support Group (TSG). 

2. The roof of Block B at Larkhall Lane is over 40 years old and life expired.  Temporary repairs to address leaks are also now failing. 

3. The proposal is to replace the roof with an aluminium one to provide a lifespan of at least 20 years.  Enhanced insulation will reduce heat loss by c25%.  The requirement for roof lights does not allow the installation of solar panels.  

3. Financial Comments 

1. The total estimated cost of the roof replacement is £1,150,000. This will be funded from within the existing approved capital Forward Works budget. 

4. Legal Comments 

1. The Mayor’s Office for Policing and Crime (“MOPAC”) is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations”).  All awards of public contracts for goods and/or services valued at £213,477 or above shall be procured in accordance with the Regulations. All awards of Public contracts for works valued at £5,336,937 or above shall be procured in accordance with the Regulations. This Report confirms the requested services and works shall be procured compliantly. 

2. MPS Legal Services assure that the recommendations can be lawfully approved on the basis that contracts will be awarded through valid framework agreements which are a compliant route to market. 

3. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above. 

4. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve all requests to go out to tender for contracts of £500,000 or above.   

5. Paragraph 7.23 of the Scheme provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure.  Paragraph 4.14 of the Scheme provides the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above. 

5. Commercial Issues 

1. The procurement will be for the supply of professional construction services and building works. They will be procured via the MOPAC-approved MPS Building Works and Professional Services frameworks. 

2. As part of their appointment onto the MPS frameworks, the delivery partners the MPS will use to deliver these projects have committed to take specific actions to address the London Anchor Institution Charter (LAIC) objectives. The contracts will encourage the use of London supply chain specific initiatives including: apprenticeship levies; adherence to modern slavery and London Living Wage obligations; social value impact opportunities. 

3. GDPR and Data Privacy 

4. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that this project does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered.  

7. Equality Comments 

1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

2.  The MPS assure that there are considered to be no negative equality or diversity implications arising from this process negating the requirement to present any mitigation at this stage. Any approved suppliers will be evaluated for acceptable equality and diversity statements, as well as their ability to meet the MPS requirements under the Equality Act 2010 as suppliers to MOPAC. 

8. Background/supporting papers 

• Appendix 1 – MPS Report - Larkhall Lane Roof Covering replacement Block B Territorial Support Group (TSG), BJP