PCD 1567 Refurbishment of Buildings L & M at Denmark Hill

PCD 1567 Refurbishment of Buildings L & M at Denmark Hill 

This paper seeks approval for the replacement of buildings at Denmark Hill due to the poor condition of the existing 1980’s pre-fabrication structures and the need to re-provide the facility to meet existing and increasing demand in operational policing. The costs of £3,000,000 will be met from within the existing approved capital programme.   

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve the expenditure of up to £1,600,000 from the approved forward works budget in  2023/24 and 2024/25, to replace buildings L and M with a new two storey building on the site of Building M 

2. Approve the allocation and expenditure of up to £1,400,000, allocated from the “Major refurbishments, extensions and acquisitions” budget line within the approved Capital Budget, on the construction of an additional two storey building on the site of Building L  

3. Approve delegated authority to the Director of Commercial Services for the procurement and award of both Consultant and Contractor contracts to undertake the design and construction of the works. All appointments will use the relevant MOPAC framework. 

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. There are two existing single storey structures on the site at Denmark Hill. These are of 1980’s pre-fabrication design. 

2. Issues for consideration 

1. The buildings are in a very poor condition.  Previous works have been carried out to address the issues but these do not provide a permanent solution. The operational policing functions at Denmark Hill have recently had a uplift in staffing, and there are changes in the complexity of the work carried out that require the provision of additional space. 

2. The operational requirements include the need for continued co-location of the occupants of the functions accommodated in buildings L and M with other services at the site.  The MPS has assessed that demolition and replacement of the two single-storey structures with two 2-storey buildings is the optimal resolution. 

3. The replacement solution will provide options for improving insulation values and the possibility of installing Photo Voltaic cells (PVs) to generate electricity.  This will help with the reduction of revenue costs as well as contributing towards achieving Net Zero carbon buildings by 2030. 

3. Financial Comments  

1. The total estimated cost to replace the existing single storey buildings and replace them with two 2-storey buildings is £3,000,000. These costs will be met from within the existing approved capital programme. 

2. There are no additional revenue implications. 

4. Legal Comments 

1. Section 6 of the Police Reform and Social Responsibility Act 2011 (“the Act”) provides the MOPAC must secure the maintenance of the Metropolitan Police Service, and secure that the Metropolitan Police is efficient and effective. In carrying out its functions, the MOPAC may, under paragraph 7, Schedule 3 of “the Act “do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office”.  This includes, entering into contracts and other agreements, in addition to acquiring and disposing of property (including land). 

2. The Mayor’s Office for Policing and Crime (“MOPAC”) is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations”).  All awards of public contracts for goods and/or services valued at £213,477 or above shall be procured in accordance with the Regulations. All awards of public contracts for works valued at £5,336,937 or above shall be procured in accordance with the Regulations. This Report confirms the requested services and works shall be procured compliantly. 

3. Recommendation 3 can be lawfully approved on the basis that contracts will be awarded through valid framework agreements which are a compliant route to market. 

4. The MOPAC Scheme of Delegation and Consent provides the Deputy Mayor for Policing and Crime (“DMPC”) has delegated authority to approve:  

• Business cases for revenue or capital expenditure of £500,000 and above (paragraph 4.8); and 

• All requests to go out to tender for contracts of £500,000 or above, or where there is a particular public interest (paragraph 4.13).  

5. Paragraph 7.23 of the Scheme provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure.  Paragraph 4.14 of the Scheme provides the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above.  

5. Commercial Issues  

1. The goods and services to be procured include construction works and professional construction services.  The MPS will procure these through the existing approved frameworks - MPS Building Works Framework – 2022- 2026 (construction works up to £10m) and MPS Professional Services Framework 2022- 2026. 

2. The MPS assure that as part of a compliant framework call-off approach to appoint the main contractor, the tender process the MPS will follow will include requesting and assessing the tenderers commitments to specific actions to address the London Anchor Institute Charter objectives. The appointment of both main contractor and consultant will include specific commitments in regard to MOPAC’s social value objectives including those related to COVID-19 recovery. 

6. GDPR and Data Privacy  

1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that the project does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered, and that under the requirements of the Surveillance Commissioners Code for CCTV, Data Protection Impact Assessments (DPIA) will be required for any adaptations/amendments undertaken on the MPS estate CCTV system. These assessments are well understood and are part of the contractual delivery of any CCTV works. 

7. Equality Comments    

8. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

9. The MPS assure that following as assessment there are no positive or negative impacts identified to any individual and/or group safeguarded by a protected characteristic and those who are not. The new facility will improve the accessibility for the conference room facilities and the ground floor engineering facilities.  A site-specific Equality Impact Assessment will be undertaken as part of the Detailed Design process. 

8. Background/supporting papers 

• Appendix 1 MPS Report - Denmark Hill Replacement of Building L&M BJP