PCD 1496 Efficiency Programme – Priority-Based Budgeting and Programme Funding

PCD 1496 Efficiency Programme – Priority-Based Budgeting and Programme Funding

This paper seeks approval for investment of up to £1,500,000 to procure external expertise to support the Metropolitan Police Service (MPS) in carrying out a three year exercise to reviews its budgets based on priorities.  The cost will be funded from within existing MPS budgets. The procurement will be via a compliant management consultancy framework.  

The Deputy Mayor for Policing and Crime is recommended to:   

1. Approve funding of up to £1,500,000 for an external contractor to support the priority-based budgeting. 

2. Approve the commencement of a procurement exercise to secure this external support.  

3. Delegate authority for the award of contract(s) awarded via the Management Consultancy Framework to the Director of Commercial Services  

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. The MPS has developed a programme of work to review all of its budgets over a three year to support their efficiency programme and ensure the allocation of resources to priorities. 

2. Issues for consideration 

1. The identification of efficiencies and allocation of resources to priorities will support the MPS to deliver its New Met for London (NMfL) plan, and support the Mayor’s Office for Policing and Crime (MOPAC) to oversee the Met on its use of resources.  

3. Financial Comments  

1. The estimated cost of this proposal is up to £1,500,000 which will be met from within the MPS existing budget. 

4. Legal Comments 

1. The Mayor's Office for Policing Crime is a contracting authority as defined in the Public Contracts Regulations 2015 ("the Regulations").  All awards of public contracts for goods and/or services valued at £213,477 or above will be procured in accordance with the Regulations.  

2. The MPS Directorate of Legal Services assure that the procurement is compliant with Public Contract Regulations. 

3. The DMPC has the authority to approve the recommendations set out above based on  

• Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above, and  

• Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve all requests to go out to tender for contracts of £500,000 or above.   

5. Commercial Issues  

1. This proposal includes the procurement of external management consultancy expertise over a three year term to support the priority based budgeting exercise. The procurement will be via the compliant Crown Commercial Services (CCS) Management Consultancy Framework (MCF3). 

2. The MPS assure that bidders will be assessed on how they deliver Social Value outcomes including how they will support in the delivery of the key objectives of London Anchor Institution’s Charter and how this contract will contribute to the Authority’s commitment to support those groups most impacted by the pandemic. 

3. Value for money will be achieved through the use of the framework and benchmarking against similar projects. 

6. GDPR and Data Privacy  

1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that this proposal does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered. 

7. Equality Comments  

1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

2. The MPS assure that the proposal have been reviewed by the Equalities Impact team as part of their assurance process, and that there are no significant equality or diversity implications arising from this request. 

8. Background/supporting papers 

• Appendix 1 MPS Report - Business Justification Paper: Priority Based Budgeting