ADD302 Team London Volunteer Shift Booking Portal

Type of decision: 
Assistant Director's decision
Code: 
ADD302
Date signed: 
24 April 2015
Decision by: 
Natalie Cramp, Programme Director, Team London

Executive summary

This ADD seeks approval for expenditure of additional budget of up to a maximum of £6,600 to obtain a licence to use the online shift booking software provided by Get Scheduled Ltd. For the Summer of 2015, the Visitor Welcome Programme will deploy c650 Team London Ambassadors to 9 key tourist locations to enhance the visitor experience in London. Throughout the year, there will be approximately c9000 shifts available for booking and this system empowers the individual volunteers with to log in and book / manage their own shifts.

Under ADD 149, the expenditure of up to £30,000 was approved to enter into a contract with Get Scheduled Ltd. Year one costs of the contract were £18,350 and year 2 costs will be £18,248. This ADD therefore seeks approval for the outstanding expenditure relating to this contract up to a maximum value of £6,600.

This £6,600 Team London seeks approval for is with regards to areas of the software that required development work, to ensure the system works in the most efficient ways for our volunteers. These areas of development are often not known until any issues with the system are encountered, and as such the £30,000 value of ADD149 has been exceeded.

Part 1: Non-confidential facts and advice