ADD414 Kingston Town Centre OAPF/Area Action Plan - Contract Extension

Type of decision: 
Assistant Director's decision
Code: 
ADD414
Date signed: 
12 April 2016
Decision by: 
Stewart Murray, Assistant Director of Planning

Executive summary

Executive Summary:
 
The Kingston Town Centre Opportunity Area Planning Framework (OAPF)/Area Action Plan (AAP) is a joint project being undertaken with the Royal Borough of Kingston (see ADD340).

This decision requests approval for additional expenditure of £3,020.75 incurred by the consultant producing the draft Kingston Opportunity Area Plan. Part way through the project the scope of the document was expanded beyond the existing town centre boundary to include the 10 proposed Crossrail 2 stations in the borough.

ADD340 approved expenditure up to £25,000

 

Decision

That the Assistant Director approves additional expenditure of up to £3,021 to the consultancy taking the total spend for this contract to £28,021

Part 1: Non-confidential facts and advice

Introduction and background

1.1    The GLA Planning Unit is working with the Royal Borough of Kingston (RBK) to prepare an opportunity area plan for Kingston. This will cover the area identified as a potential new opportunity area in the London Plan (2015). The area faces significant development pressures and it is therefore important that the OAPF is in place as soon as possible.

1.2    It is essential that an assessment of development capacity study, draft opportunity area plan, specialist graphics and desktop publishing work is undertaken on this project to enable its delivery to a high quality standard. Specialist consultancy services were employed in September 2016 (see ADD340) to enable the production of this document. The consultant has experience in urban planning and previous knowledge of planning document requirements in this context.

1.3    During the project and following consultation with RBK and Transport for London (TfL) it was decided to expand the scope of the document to include opportunities for growth around the 10 proposed Crossrail 2 stations in the borough. This increased the amount of work the consultant had to produce. An extension to their contract is therefore required to pay for the additional work carried out. 

Objectives and expected outcomes

2.1    The objective of this project is to produce the draft Kingston Opportunity Area Plan and development capacity study by April 2016.

Equality comments

3.1        In arriving at the recommended decision to approve this proposed budget, equalities issues have been considered in line with the GLA’s duties under the Equalities Act 2010. It is unlikely that this project will have negative equalities impacts but identified equalities issues (both positive and negative) will be covered in the Integrated Impact Assessment that will accompany the project. This will ensure that at each point of the drafting and consultation process for the proposed document, equalities impacts are considered and actions decided upon to address any emerging issues. The project will also be subject to a review and this will also address equalities impacts.

3.2    Given the regeneration focus of the proposed project, identification of relevant equalities groups and potentially vulnerable locally affected populations will be undertaken at the outset of the project. Population data is available for this purpose such as indices of deprivation used to identify regeneration areas in the London Plan. A detailed public consultation strategy will also need to be drawn up in consultation with Kingston Council to ensure that any local hard to reach groups are engaged in the process to ensure that resulting document is appropriate and accessible to all and meets the needs of different Londoners.

Other considerations

a)    Key risks and issues

4.1    If the financial support is not provided to this opportunity area, there is a risk that the OAPF will not be completed or will not be completed within the required timeframes. This would undermine the Mayor’s growth agenda set out in the London Plan 2015 (consolidated with alterations since 2011).
 
b) links to Mayoral strategic and priorities

4.2    The specialist development capacity, graphics and design consultant will assist in the production of the OAPF. OAPFs are supplementary to the London Plan and bring together the Mayoral priorities for housing, economic development, development, transport and the environment. Realising the development potential of Opportunity Areas is a Mayoral Priority, and OAPFs bring together strategic and local stakeholders to deliver an area-wide spatial planning framework in accordance with Government policy, as set out in the National Planning Policy Framework (NPPF).

c) Impact assessments and consultations

4.3    OAPFs are subject to public consultation, and equality and environmental assessments.

4.4    The need for this service is immediate 

Financial comments

5.1    ADD340 approved expenditure of up to £25,000 on a consultancy service for the Kingston OAPF. Approval is now being sought for the additional expenditure of £3,020.75. This will bring the total expenditure on the Kingston OAPF up to £28,020.75. The work was carried out in February and March 2016. 

5.2    During the project and following consultation with RBK and Transport for London (TfL) it was decided to expand the scope of the document to include opportunities for growth around the 10 proposed Crossrail 2 stations in the borough. Given the National Infrastructure Commissions report supporting Crossrail 2 and the Outer London Commissions town centres report the brief of the project had to be expanded. This increased the amount of work the consultant had to produce. An extension to their contract is therefore required to pay for the additional work carried out

5.3    The Kingston OAPF project is funded from the OAPF budget of the Planning budget within the Development, Environment and Enterprise Directorate (as per DD 1359).  Additionally there is an agreement with St George and British Land to each provide £15,000 to fund the production of the OAPF document which will be paid into the OAPF planning budget. Contributions from other developers will also be sought during the production of the OAPF. It was agreed at the beginning of the project that GLA would pay for the development capacity study. It was the GLA decision to expand the scope of the study part way through. Therefore the added funding must be resourced by GLA rather than Kington Council. Kingston Council has however employed a new member of staff to provide planning support to the GLA for the production of the OAPF.

Activity table

Activity

Timeline

Procurement of contract [for externally delivered projects]

N/A

Announcement [if applicable]

N/A

Delivery Start Date [for project proposals]

Sept 2015

Final evaluation start and finish (self/external)

Ongoing

Delivery End Date [for project proposals]

April 2016

Project Closure: [for project proposals]

December 2016