ADD2280 Government and parliamentary monitoring service

Type of decision: 
Assistant Director's decision
Code: 
ADD2280
Date signed: 
16 October 2018
Decision by: 
Sarah Gibson, Head of Government and EU Relations

Executive summary

This decision requests the approval of awarding a twelve-month contract to supply a government and parliamentary monitoring service to the ‘GLA group Government Relations team’ (for the purposes of this ADD) to include the:

• Greater London Authority
• Transport for London
• Mayor’s Office for Policing and Crime
• London Legacy Development Corporation
• Metropolitan Police Service
• London Fire Commissioner
• London Ambulance Service

The previous contract was approved under ADD315.

Decision

That the Head of Government and EU Relations approves:

Expenditure of up to a total of £35,000, split between the Group to enter into a 12 month contract (following the outcome of a tender process) with a government and parliamentary monitoring service.

Part 1: Non-confidential facts and advice

Introduction and background

A central element of the work of the GLA Government Relations team (as defined in the Executive summary) is monitoring the activities of government and parliament and ensuring that staff in the respective organisations are kept updated regarding announcements and developments. The effectiveness of this work depends to a great extent on the timeliness and comprehensiveness of the information that we receive, and for this we rely on the information sent to us by a parliamentary monitoring company.

Dods has provided this service for the past 3 years and the contract ends on 31 October. We are therefore seeing to appoint a service provider by this date, following a tender process. The company that will win the contract will provide

a) Comprehensive monitoring, covering:
• Bills
• Debates and PQs
• Government, party political and other relevant and specified organisations’ press notices
• Elections
• Budget / Spending Reviews
• The Queen’s Speech

b) Forward planning information, including ministerial diaries and forthcoming business.

c) A dedicated, accessible and searchable website for clients.

d) General and tailored email alerts on key information.

e) Contact / biographical information for MPs, Peers, and Government departments.

f) A single contact point.

Objectives and expected outcomes

A parliamentary monitoring service underpins much of the work of the GLA Group Government Relations team.

Equality comments

There are no direct equalities, health or sustainable development implications of this decision and as such consultation with external stakeholders is not required.

Financial comments

Approval is being sought to award a 12-month contract to provide members of the GLA Group and related organisations (namely the GLA, TfL, MOPAC, LLDC, MPS, LFC and London Ambulance Service) with a government and parliamentary monitoring service for the amount of up to £35,000.

The GLA will receive a total of approx. £30,000 worth of external income, as contributions towards the monitoring service. The GLA net cost of approx. £5,000 will be met from the existing 2018/19 GLA Government Relations Budget.

Activity table

Activity

Timeline

Procurement of contract

20.8.18

Delivery Start Date

15.11.18

Delivery End Date

14.11.19