ADD2251 Additional coding support for the draft LFS consultation

Type of decision: 
Assistant Director's decision
Code: 
ADD2251
Date signed: 
17 July 2018
Decision by: 
Debbie Jackson, Assistant Director of Regeneration

Executive summary

The draft London Food Strategy consultation closed on 5 July 2018. ADD2221 previously approved expenditure of up to £15,000 to commission consultation response analysis expertise to code all the consultation responses and support the consultation analysis. After a competitive procurement process Pye Tait Consulting were commissioned in May 2018 to carry out this work.

The original budget allowed for an estimated total of 90 responses of six pages. However, over 150 responses have been received, many of which are over ten pages long. This ADD asks for approval of further expenditure of up to £7,000 for Pye Tait Consulting to complete the codebook and final report, which will contribute to the final Consultation Report produced by the GLA. This will be funded from the Food Programme budget for 2018-19, approved by MD2309.

Decision

That the Assistant Director of Regeneration and Economic Development approves additional expenditure of up to £7,000 (taking total expenditure to £22,000) to increase the contract value for the consultation response analysis of the Draft London Food Strategy.

Part 1: Non-confidential facts and advice

Introduction and background

ADD2221 approved expenditure of up to £15,000 to procure external support to analyse the Draft London Food Strategy consultation responses. After a competitive procurement process Pye Tait Consulting were commissioned in May 2018 to undertake this work, including coding all consultation responses from stakeholder organisations and producing a report outlining the consultation process and the main themes emerging from the consultation.

The original budget was based on an estimate of receiving 90 responses of six pages. However, over 150 responses have been received from stakeholder organisations, many of which are over 10 pages long. The consultants gave a range of prices in their original tender, based on an assumption that the majority of responses would align to the consultation questions rather than be freeform. However, in addition to the number of responses being much higher than originally anticipated, the majority of emailed responses are freeform which has taken longer to code and analyse.

This ADD asks for approval of further expenditure of up to £7,000 for Pye Tait Consulting to complete the codebook and final report which will contribute to the final Consultation Report produced by the GLA.

The additional costs for this work will be funded from the emerging priorities budget within the Food programme 2018-19 budget, approved by MD2309.

Objectives and expected outcomes

The outputs will be:
• A codebook containing an analysis of all consultation responses received – this will allow for accurate filtering, searching and data analysis.
• A draft report including analysis of respondents and the main findings of the consultation.
• A final report including analysis of respondents and the main findings of the consultation.

These outputs will help inform the final London Food Strategy and the final Consultation Report.

Equality comments

The likely impact on those with protected characteristics is that the needs of these people are captured and fully considered in a more coherent way through the draft London Food Strategy. Representative and specialist organisations who understand the needs of these groups and the barriers they face in securing positive economic and social outcomes have responded to the consultation on the draft London Food Strategy.

The additional budget for the consultation response analysis will help to ensure these responses are fully considered and key issued captured.

Other considerations

If the budget is not approved the contractors will not be able to include all consultation responses in the codebook and subsequent analysis. This is a key risk as the Food Policy Team do not have the capacity to undertake this work.

The additional work will be carried out by the current contractors and there are no contractual or procurement issues. This has been confirmed by TfL procurement.

Financial comments

ADD2221 approved expenditure of up to £15,000 for coding support on the Draft London Food Strategy. As detailed within the main body of this report, the contract costs with Pye Tait Consulting have increased by £7,000, and will be funded from the Food Programme budget for 2018-19 (as approved by MD2309).

Activity table

Activity

Timeline

Codebook completed

16 July 2018

Draft report received by the GLA

23 July 2018

Final report received by the GLA

30 July 2018

Project closure

3 August 2018