ADD2232 Isle of Dogs & South Poplar OAPF Integrated Impact Assessments

Type of decision: 
Assistant Director's decision
Code: 
ADD2232
Date signed: 
17 July 2018
Decision by: 
Juliemma McLoughlin, Chief Planner, Development, Enterprise and Environment

Executive summary

Approval is sought from the Assistant Director of Planning for expenditure that has been committed on the Strategic Environmental Assessment re-screening and determination, in addition to the production of associated impact assessments for the Isle of Dogs and South Poplar Opportunity Area Planning Framework. This will ensure the OAPF meets statutory and non-statutory requirements for socio-environmental impact assessments. Given this is a technical piece of work which relies on information provided through with a tight deadline, Peter Brett Associates have been selected as the GLA’s preferred supplier for this work. This piece of work follows on from the initial Integrated Impact Assessment scoping work undertaken in October 2017.

Decision

That the Assistant Director of Planning approves:

1. Expenditure of £12,675 for the Strategic Environmental Assessment re-screening and determination, in addition to the production of associated impact, to allow publication of the Isle of Dogs & South Poplar Opportunity Area Planning Framework – noting this expenditure has already been committed and takes total expenditure on this work to £20,956.

2. An exemption from the requirement in the Contract and Funding Code to procure such services competitively.

Part 1: Non-confidential facts and advice

Introduction and background

The purpose of the requested expenditure is to ensure that the Isle of Dogs and South Poplar Opportunity Area Planning Framework (OAPF) meets statutory and non-statutory requirements for socio-environmental impact assessments (Integrated Impact Assessment IIA SA/SEA screening, HRA HIA, EqIA and CSIA). Some of these assessments (particularly for SEA) are required to be screened for assessments prior to the draft OAPF being published for public consultation. Given this is a technical piece of work which relies on information provided through with a tight deadline to allow publication prior to purdah, Peter Brett Associates (PBA) have been selected as the GLA’s preferred supplier for this work.

Note this follows on from the initial Integrated Impact Assessment scoping work undertaken in October 2017 at a cost of £8,281, approved under Delegated Authority Record, taking the total cost for this project to £20,956.

Retrospective approval is sought in this instance due to the timescale pressures of requiring this additional impact assessment work to be undertaken to meet statutory impact assessment requirements prior to the proposed public consultation date for the Isle of Dogs and South Poplar OAPF in May 2018.

Justification for Single Source Procurement

Given the value of the proposed further work, officers acknowledge that the GLA’s Contracts and Funding Code (‘the Code’) requires that at least three quotations be sought for all contracts with a value above £10,000. However, section 10 of the Code provides that an exemption from that requirement may be approved upon certain specified grounds, including previous involvement in a specific current project or continuation of existing work that cannot be separated from the new project/work and that this provider is unique in its ability to provide compatibility with an existing service. For the reasons set out in the below two points, GLA officers are of the view that these grounds are applicable.

There were no known alternative providers who would be able to collate the data which had mostly been generated through the previous work on the DIF study and IIA scoping report.

Peter Brett Associates were thought to be best placed to carry out this additional piece of work to a tight budget and timeframe as they already had the data and understanding required to undertake this screening determination and Integrated Impact Assessment given their role in producing the Development Infrastructure Funding (DIF) and in scoping the requirements.

Objectives and expected outcomes

The selected supplier (Peter Brett Associates) was selected for the delivery of the initial scoping work regarding statutory duties in addition to the IIA screening determination and the production of associated impact assessments (HRA HIA, EqIA and CSIA) at a total cost of £12,675 to allow publication of the Isle of Dogs & South Poplar Opportunity Area Planning Framework (OAPF) in line with statutory guidelines.

PBA have also previously been awarded a separate contract for the Development Infrastructure Funding Study (2016) at a total cost of £136k. The total cumulative value of all contracts awarded to this supplier on the previous DIF project and the current IIA screening and impact assessments is £85k in 2017.

Equality comments

This work is part of ensuring that the production of the Isle of Dogs and South Poplar OAPF complies with the public-sector equality duty which requires the identification and evaluation of the likely potential impacts, both positive and negative, of the decision on those with protected characteristics (age, disability, gender reassignment, pregnancy and maternity, race, gender, religion or belief, sexual orientation). The Equality Impact Assessment (EqIA) will ensure that any potential impacts are identified and addressed through updates to the draft prior to publication for public consultation.

Other considerations

This work will allow the completion of the draft OAPF and public consultation.

Financial comments

​​​​​​​Approval is sought from the Assistant Director of Planning for expenditure on the Strategic Environmental Assessment re-screening and determination, in addition to the production of

associated impact assessments (HRA HIA, EqIA and CSIA).  This is at a cost of £12,675 to allow publication of the Isle of Dogs & South Poplar Opportunity Area Planning Framework (OAPF) in line
with statutory guidelines. The expenditure has already been committed and therefore this approval is effectively retrospective.  This is in addition to the work approved by a Delegated Authority Record for £8,281 in October 2017 taking the total cost for the IIA work to £20,956.

 

​​​​​​​PBA have previously been awarded a separate contract for the Development Infrastructure Funding (DIF) Study (2016) at a total cost of £133,168. The total cumulative value of all contracts awarded to this supplier on the previous DIF project and the current IIA screening and impact assessments is as follows:

 

DIF

IIA

Total

2016-17

         53,366

 

     53,366

2017-18

         79,802

           8,281

     88,083

2018-19

 

12,675

     12,675

Total

      133,168

         20,956

   154,124

 

 

 

 

 

 

 

 

 

 

 

 

Expenditure related to 2018-19 is to be funded from Planning Pre-application reserves.

Activity table

Activity

Timeline

Procurement of contract

February 2018

Announcement [if applicable]

2 March 2018

Delivery Start Date [for project proposals]

2 March 2018

Main milestones

Mid March

Main milestones

Mid March

Final evaluation start and finish (self/external) [delete as applicable]:

 

Delivery End Date [for project proposals]

End March

Project Closure: [for project proposals]