ADD2193 Plastic bottle reduction and water refill project resources

Type of decision: 
Assistant Director's decision
Code: 
ADD2193
Date signed: 
23 January 2018
Decision by: 
Patrick Feehily, Assistant Director, Environment

Executive summary

ADD2191 previously approved expenditure of up to £33,000 for additional resources to support the development and management of a project to reduce the number of single use plastic bottles in London and improving public access to tap water. However, having started the procurement process, it has become clear that contract costs will be higher than previously estimated. As a result, approval is being sought for expenditure up to £42,000.


The resources required will be sourced from a consultancy service for up to three months whilst a full time, fixed term post is established and recruited to. The resource will be located in City Hall and will undertake a variety of tasks including analysing and evaluating delivery options, project managing pilots, identifying delivery partners, and undertaking other preparatory work to roll out a pan-London refill scheme.


Procured and managed by the GLA, the resources will be funded by Environment Team programme budget. 
 

Decision

That the Assistant Director approves expenditure of up to £42,000 for the procurement and appointment of consultants to provide the resource required to develop and implement the Plastic bottle reduction and water refill project. 

 

Part 1: Non-confidential facts and advice

Introduction and background

1.1.    The draft London Environment Strategy identifies cutting food waste and single use plastic drink bottles in London is a priority. The GLA are developing a bespoke programme to help cut single use plastic drink bottle waste with the following objectives:
•    To reduce the environmental impact, including resource use and pollution, of single use plastic bottles in London, particularly single use plastic water bottles 
•    To increase access to tap (potable) water available to Londoners when ‘on the go’, particularly as an alternative to unhealthier sugary drinks

1.2.    The GLA have undertaken initial work to scope out a programme to reduce single use plastic bottles in London, namely:
•    The economic and environmental impacts of single use plastic bottles 
•    single use plastic drink bottle consumption and recycling levels nationally and in London
•    polling on public attitudes to water bottle consumption and drivers/motivations for moving to a reusable bottle culture   
•    review of existing schemes for cutting single use plastic bottles, and further options for more detailed analysis

1.3.    Resources are now required to start delivery of the project, including working with GLA staff to establish, project manage, and start work on the wider roll-out of a scheme.  

1.4.    This resource is required for up to 3 months whilst a full time fixed term post is being established. This post is likely to be established and recruited to next financial year.

1.5.    Quotes for the provision of resources will be sought from a minimum of three consultancy companies with a view to procuring a resource that has knowledge of environment and plastics, has strong analytical skills, excellent project management skills, strong communications and campaign skills, experience of developing delivery partnerships and experience of developing business cases.
 

Objectives and expected outcomes

2.1.    The objective is to develop a full project plan, establish partnerships, gather and analyse on-the-ground delivery data and provide project management of a single-use plastic water bottles project to inform and ensure that sufficient progress is made to launch a pan-London water refill scheme in 2018.

2.2.    This work will ensure that from the beginning of 2018/19 a full delivery programme commences. 
 

Equality comments

3.1.    The evaluation process will be conducted to ensure that submissions are evaluated fairly to select a resource that provides the relevant experience and offers value for money.

3.2.    Impact of policies on equality considerations will be explicitly taken into account as part of the pilot project. 
 

Other considerations
  1. High level risks

 

Risk description

Mitigation actions

The tasks and outputs set out in the GLA specification are not clear and resources allocated to the work programme are inadequate.

GLA specification and outputs agreed with Mayors Office prior to seeking quotes.

Resources are not available for the three months required.

GLA Officers will soft market test prior to seeking quotations

Evaluation of delivery does not conclude that a London wide programme is deliverable

A number of options are being evaluated with different funding and delivery models to provide a number of potential delivery routes.

 

b)     This research links to the Mayor’s draft London Environment Strategy

 

Financial comments

5.1    The estimated cost of up to £42,000 for this project will be funded from the 2017-18 Environment Programme budget, specifically the ‘Waste’ element of the budget. It should be noted that this approval will now supersede ADD2191, that previously approved expenditure of £33,000 for this project.

 

Planned delivery approach and next steps

 

Activity

Timeline

Procurement of contract

January 2018

Contract awarded

January 2018

Delivery End Date

20 April 2018