Data centres business case

Reference code: 
DMPCD 2014 105
Date signed: 
26 February 2015
Authorisation name: 
Stephen Greenhalgh (past staff), Deputy Mayor for Policing and Crime

Executive summary

One element of the Total Technology Programme Infrastructure (TTPI) is the replacement of the existing data centre facilities. The MPS proposes the acquisition of a lease on a secondary data centre, and the fit out of both a primary and secondary data centre. The replacement of the Data Centre Managed Services contract is also proposed. These proposals will rationalise data centre space, consolidate distributed systems, and improve flexibility, security and resilience.
At this stage of development of the business case DMPC is recommended to approve the commencement only of lease negotiations for a secondary data centre, with MPS to obtain further approval to conclude, and the fit out of the primary data centre only.
The estimated costs of the lease is £20.5m over a 10 year period, and the capital investment to fit out the primary data centre is £1.2m.
All further requests and the approval of the conclusion of lease negotiations are subject to a more detailed business case being submitted to DMPC for further consideration.

Recommendation

That the Deputy Mayor for Policing and Crime approves:
1. The commencement only of negotiations for the lease of a second strategic Data Centre with a maximum 10 year cost commitment of £20.5m, following a selection from 8 shortlisted suppliers. Award of the lease will be subject to separate DMPC approval.
2. Digital Policing, via the TTP Infrastructure programme to fit out the primary Data Centre at a cost of no more than £1.2m, (subject to legal confirmation of the procurement route) to enable the subsequent migration of IT equipment from the Capgemini Data Centres to MPS facilities

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Please see PDF below for details.