Building Access Control

Reference code: 
PCD 262
Date signed: 
06 October 2017
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The Metropolitan Police Service has reviewed its electronic card access provision across the estate and established a requirement to upgrade it to a modern consistent solution. This is driven by the need to replace obsolete hardware with a modern fit for purpose access solution to support the Smarter Working Programme.

Recommendation

The DMPC is asked to;
•    Approve the Business Case, funding of which is covered in the Digital Policing budget. 
-    Obtain competitive quotes from suppliers to upgrade 95 core Met sites and up to a further 25 high priority sites.
-    Award the contract for this work to the preferred supplier
-    Release the funding to upgrade the Met sites and develop the Final Business Case. 
•    Approve the virement within the Capital Plan from Information Management Futures to the Building Access Control Project in 2019/20, re-phasing of the Capital Plan between 2017/18, 2018/19 and 2019/20. 
•        By way of this Outline Business Case, grant permission to both initiate and award the extension of the system across the estate utilising the existing procurement framework.
 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    This project will provide a modern card access solution that requires fewer resources to manage it.

1.2.    It will support the Smarter Working Programme to enable wider use of the estate by staff. 

2.    Issues for consideration

2.1.    The Metropolitan Police Service has identified an electronic card access solution suitable for its estate and is ready to commission the project to upgrade its sites and begin roll-out as soon as winning bidders are identified.

2.2.    In order to best support the key change programmes, the roll-out to sites will be scheduled through the Estates Transformation Board. This will ensure that priority sites are upgraded first.

3.    Financial Comments

3.1    Detail is included in part 2.

4.    Legal Comments

4.1.    Procurement through a compliant Framework Agreement will be a compliant route to market where the requirement is within the technical and financial scope of the Framework Agreement and the purchaser is an eligible user of the Framework Agreement.  This report confirms the MOPAC intends to procure the requirement through its Electronic Security and Control Room System Framework Agreement under a mini-competition.  

5.    Equality Comments

5.1.    There are no direct equality or diversity implications arising from this report

6.    Background/supporting papers

6.1.    Report.