Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
1. Introduction and background
1.1. The Met Integrated Policing Systems (MiPS) is a digital transformation project that will radically change the way in which all officers and staff discharge their duties. It underpins the Metropolitan Police’s core strategic objective of London being the world’s safest global city, and is by far the most significant transformation project in the One Met Model (OMM).
1.2. In a challenging financial environment, the Metropolitan Police Service is required to transform and improve the way that information is shared and managed in order to be able to deliver effective policing services to London while demand continues to rise. That capability will be delivered by MiPS. The digital evolution of the Metropolitan Police Service underpins the priorities identified in the Mayor’s Police and Crime Plan and MiPS is explicitly referenced within this document.
1.3. Giving space to officers to prevent crime and support victims – and giving space to the Metropolitan Police’s leaders to lead – is dependent upon a digital infrastructure that keeps officers in their communities, with all necessary information at their fingertips. An integrated IT platform is the only way to ensure that the organisation can be one step ahead of those who seek to cause harm to Londoners.
2. Issues for consideration
2.1. Costs have increased since the Outline Business Case was approved in February 2016 due to increases in the scale and complexity of the project, which became clear during the Competitive Dialogue phase of the procurement process.
2.2. The contract award is now expected to be delayed by 10 months, but the project completion delay is expected to be contained to 3 months due to the purchase of the IT infrastructure identified in this paper.
2.3. There is a risk that the overall programme costs will increase following receipt of the supplier tender submissions. Revised cost estimates are expected to be available in October 2017 to inform the MOPAC November 2017 Capital Programme submission with final costs for the Final Business Case to follow in April 2018.
3. Financial Comments
3.1 Detail is included in part 2.
4. Legal Comments
4.1. Where goods/services are to be provided within the scope of a prior procured compliant contract MOPAC will be acting compliantly with EU procurement law. MOPAC governance must be followed.
4.2. Approval of MOPAC is required to place a contract, without publication of a notice, for delivery of the procurement activity up to the completion of the procurement phase, i.e. contract signature in 2018. This award without publication of a notice is allowed under the Public Contract Regulations, clause 32 (b) (ii), as the organisation concerned have substantial project and service knowledge and there would be significant risk to the project if another service provider were engaged.
5. Equality Comments
5.1. There are no direct equality or diversity implications arising from this report
6. Background/supporting papers