Contractual Formalisation of Atos Services

Reference code: 
PCD 251
Date signed: 
29 August 2017
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The Deputy Mayor for Policing and Crime is asked to approve the variation of the Service Integration and Management (SIAM) contract with Atos to formally contractualise additional service desk provision, additional request management services and additional third party extended support services valued at £9.82m. The cost will be funded from existing resources.

Recommendation

The Deputy Mayor for Policing and Crime is asked to approve the variation of the Service Integration and Management (SIAM) contract with Atos to formally contractualise additional service desk provision, additional request management services and additional third party extended support services valued at £9.82m. The cost will be funded from existing resources.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    In October 2015, the MPS entered into a contract with Atos to provide Service Desk, Service  Management , Major Incident Management and other technology related services across the  SIAM and Towers models.       

2.    Issues for consideration

2.1.    At the commencement of the contract in November 2015 a number of services were transferred to SIAM management, however the costs were not included in the formal arrangements. During the 2017/18 budget setting these additional costs were provided for in the Digital Policing’s budget submission. The contract value now needs to be revised to reflect these additional costs.

2.2.    See the Part 2 for details.

3.    Financial Comments

3.1.    The cost of £9.82m will be met from existing budgets and by realigning the variable charge model to a fixed charge model, therefore the MPS is not requesting any further funding.  

3.2.    Further details are contained in the Part 2.

4.    Legal Comments

4.1.    Regulation 72 of the Public Contracts Regulation 2015 sets out the limited grounds available to modify an existing public contract during its term without having to undertake a new procurement process. In particular, regulation 72 (1)(b) provides:

A public contract may be modified without a new procurement procedure .. for additional works, services or supplies by the original contract that have become necessary and were not included in the initial procurement, where a change of contractor:

I.    Cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, service or installations procured under the initial contract; and
II.    Would cause significant inconvenience or substantial duplication of costs for the contracting authority.
Provided any increase does not exceed 50% of the value of the original contract.

4.2    The proposed contract increase does not exceed 50% of the value of the original contract.

5.    Equality Comments

5.1.    There are no direct equality or diversity implications arising from this report

6.    Background/supporting papers

6.1.    Briefing note.