Business Justification for the maintenance of MPS CCTV Control Rooms

Reference code: 
PCD 98
Date signed: 
06 December 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper requests approval to initiate the procurement for a new tender action for the support and maintenance for all MPS CCTV Control Rooms. The contract will be for an initial period of two years with the option to extend for a further two years and with an estimated value of £2 million over the four years.

Recommendation

The DMPC is asked to approve the commencement of the procurement for the provision of a support and maintenance contract for the MPS CCTV Control Rooms.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The MPS CCTV Control Rooms are a key part in delivering effective front line policing through the coverage of major operational events, public order incidents, crime related and threat to life incidents. 

2.    Issues for consideration

2.1    There is currently an ongoing piece of work reviewing pan-London CCTV. The work is being led by AC Hewitt and aims to formulate a strategy for CCTV including the current and future requirements of users and partners. This work is being carried out  in collaboration with MOPAC,  Local Authorities and other major users such as TfL. Should the current pan-London CCTV Review recommend the establishment of a pan-London CCTV Support Framework then this contract could be terminated/superseded providing it provided additional value for money.

2.2    Further issues are discussed in the Part 2. 

3.    Financial Comments

3.1.    The costs are expected to be £2m over the potential 4 year life of the contract and can be met from existing budgets. Further details are discussed in the Part 2.

4.    Legal Comments

4.1.    The MOPAC is a contracting authority as defined in the Public Contracts Regulations 2006 (the Regulations). When awarding a public contract for goods and services valued at £164,176 or above all contracting authorities must do so in accordance with the Regulations.

4.2.    Under paragraph 5.12 of the MOPAC Scheme of Delegation approval is required by the Deputy Mayor for Policing and Crime for all MPS requests to out to tender for contracts of £500,000 or above.

5.    Equality Comments

5.1.    There are no direct equality or diversity implications arising from this report