Device Support Contract

Reference code: 
PCD 14
Date signed: 
17 October 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper requests approval for a direct award contract for device support. Due to the confidential nature of the proposal the detail is held in Part 2.

Recommendation

That the DMPC

  1. Approve the direct award of an 18 month contract under an existing framework agreement, assuring the continued provision of the existing services to maintain and upgrade the devices. 
  2. The total value of the contract is £553,416 with a total saving of £58,080 to be made.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

 

Introduction and background

As part of the on-going process of managing contracts and tendering/re-tendering for goods and services, Procurement Services identifies contracts which require DMPC approval for either extension or to initiate contract action to tender or re-tender for goods or services or to award contracts

 

Issues for consideration

Due to the confidential nature of the proposal the detail is held in Part 2

 

Financial Comments

The total contract cost of £553,416 covering a number of devices for 18 months will be funded within the existing budget

The framework agreement represents best value offering considerably discounted rates.  The Framework Agreement replaces a former more expensive arrangement, and has resulted in a £58,080 saving.

The support services include an upgrade and a higher functionality level which is being provided at no additional costs due to this support contract.

 

Legal Comments

The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

In accordance with the MOPAC Scheme of Consent and Delegation approval is required by the Deputy Mayor for Policing and Crime for all MPS requests to go out to tender for contracts of £500,000 or above, and to approve contract exemptions (such as direct awards). 

 

Equality Comments

There are no direct equality issues arising from this proposal.