Contract Award for the Provision of Stationery and Office Supplies

Reference code: 
PCD 62
Date signed: 
03 October 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper is proposing the approval to award two contracts from the London Contracts and Supplies Group (LCSG) Framework for the provision of Stationery and Office Supplies from Office Depot and Computer/Electronic Consumables from Supplies Team.

The contract period is for an initial two year period with two subsequent options to extend for 12 months each. The estimated total cost for both contracts over the four year period is £8,000,000.

Recommendation

That the Deputy Mayor for Policing and Crime (DMPC)  approves the award of two contracts from the London Contracts and Supplies Group (LCSG) Framework for the provision of;

  1. Stationery and Office Supplies  to Office Depot
  2. Computer/Electronic Consumables to Supplies Team

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Introduction and background

  1. The Metropolitan Police Service (MPS) currently have two contracts in place for the provision of Office Supplies and Computer/Electronic consumables which expire shortly. There is contract spend for Office Supplies of £6,450,000 and £3,350,000 for Computer/Electronic consumables.

Issues for consideration

  1. The LCSG Framework is the current route to market that is utilised by both Transport for London (TfL) and London Fire Brigade (LFB).
  2. This route to market via the LCSG framework offers best value for money determined by recent benchmarking exercise conducted by the GLA Collaborative Procurement Team (CPT) on behalf of MOPAC.
  3. By utilising this route to market for Stationery/Office Supplies and Computer/Electronic Consumables, is estimated to deliver a cost saving of approximately 20-25% per annum based upon current demand volumes.

Financial Comments

  1. The estimated total cost for both contracts over the four year period of £8,000,000 and this will be funded from within the existing budgets.
  2. An annual total cashable savings of between £237,346 and £296,682 over and above those already identified via previous savings plans is expected to be achieved across the MPS.

Legal Comments

  1. The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (the Regulations).  When awarding public contracts for goods and services valued at £164,176 or above, all contracting authorities must do so in accordance with the Regulations.

Equality Comments

  1. There are no direct equality issues arising from this proposal.