Support and Maintenance for MPS ANPR and CCTV

Reference code: 
PCD 02
Date signed: 
25 July 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper is requesting approval to go out to tender for the provision of Support and Maintenance for MPS ANPR and CCTV Government Security Zone and MPS Owned Fixed ANPR Systems.

Recommendation

That the DMPC approves the:

  • Strategy, to procure a four year contract (2+1+1) for the support and maintenance for ANPR and CCTV that forms the Government Security Zone and fixed roadside ANPR camera systems owned by the MPS with a value of £920k;
  • Use of the existing MPS Electronic Security and Control Room Framework (SS3/13/107) (Lot 2) in order to conduct a mini-competition exercise for the requirement;
  • Rationalisation of all support contracts for MPS owned roadside cameras into one single contract for ease of management.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1. Introduction and background

1.1. The MPS owns and operates an estate of ANPR and CCTV systems comprising the Government Security Zone (GSZ) and other fixed ANPR systems located at key locations across London. The GSZ consists of 191 cameras protecting the city of Westminster. This system records all vehicle movements in and out of central Westminster using ANPR, all pedestrian and vehicle movements via CCTV. The MPS also owns a number of ANPR camera systems located in a number of Boroughs and at Heathrow and London City Airports that are independent of the GSZ that require support and maintenance. The MPS intention is to cover all roadside ANPR equipment support under a single four year contract.

2. Issues for consideration

2.1. The current contract for the provision of support and maintenance of the MPS Government Security Zone ANPR and CCTV system and wider MPS owned ANPR Systems expires in June 2016 and does not have an option to extend.

3. Financial Comments

3.1. The current budget for the Support and Maintenance of the GSZ CCTV and ANPR systems and wider fixed ANPR systems is £230,000 per annum; this covers emergency call out, pre-planned maintenance.

3.2. There is no capital expenditure directly associated with this contract.

4. Legal Comments

4.1. The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2006 (the Regulations). When awarding a public contract for goods and services valued at £172,514 or above all contracting authorities must do so in accordance with the Regulations. The Executive Summary part of this report confirms that the estimated value of the proposed contract is £920,000 over 4 years. Consequently, the Regulations are engaged.

4.2. Under paragraph 5.12 of the MOPAC Scheme of Delegation approval is required by the Deputy Mayor for Policing and Crime for all MPS requests to go out to tender for contracts of £500,000 or above.

5. Equality Comments

5.1. There are no Equality or Diversity Impacts in relation to this paper or tender process.