Curtis Green Audio/Visual System

Reference code: 
PCD 20
Date signed: 
23 June 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This report is requesting approval to initiate procurement activity and award of a contract to Cinos Ltd for the supply, installation and support of Audio Visual system at Curtis Green and the associated investment of up to a total of £1.462m.

Recommendation

Award of a contract to Cinos Ltd for the supply, installation and support of Audio Visual system at Curtis Green and the associated investment of £1.462m.  Within this an amount of up to £150k is set aside for the provision of disability access in meeting rooms.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1. Introduction and background

1.1. The closure of NSY has resulted in the need to provide AV capabilities within the HQ estate. This contract will ensure there are meeting facilities, a press environment and briefing area in Curtis Green.

2. Issues for consideration

2.1. Initial stages of work with a cost of £348k were completed in January 2016; this stage of work is above the £500k threshold and requires DMPC approval.

3. Financial Comments

3.1. The required investment will be funded from within existing resources.

4. Legal Comments

4.1. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.
4.2. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

5. Equality Comments

5.1. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.

5.2. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.

6. Background/supporting papers

6.1. MPS Paper