Contract Renewal for the Supply of Volvo Penta Boat Spares and Parts

Reference code: 
PCD 06
Date signed: 
23 June 2016
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper is seeking approval to renew the call off contract for the purchase of Volvo Penta parts, used by the Marine Policing Unit (MPU) for the maintenance of the boat fleet.

Recommendation

That the DMPC approves the request to initiate procurement and award of a 4 year call off contract for the purchase of Volvo Penta parts for the maintenance of the boat fleet with a value of £800k.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Decision required – supporting report

1.    Introduction and background

1.1.    Volvo Penta parts are essential for the maintenance and repair of boats, operated by the Marine Police Unit.  The current contract expires in June 2017; this report is seeking approval to initiate procurement activity via an OJEU procedure to award a four year call off contract.

2.    Issues for consideration

2.1.    The contract renewal does not commit the MPS to any expenditure, thereby giving flexibility if there is change the strategic delivery model for maintenance of marine vessels. 

3.    Financial Comments

3.1.    The 4 year call off contract will have a value of £800k and will be funded from within existing revenue budgets.

4.    Legal Comments

4.1.    The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

4.2.    In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

5.    Equality Comments

5.1.    There are no equality or diversity implications arising from this procurement process.

6.    Background/supporting papers

6.1.    MPS Paper