Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
Introduction and background
1. In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.
Issues for consideration
2. The following items are to be considered for approval:
Veterinary Services Initiate Procurement
The MPS currently have 3 separate veterinary contracts and a number of other separate arrangements for the care of their dogs and horses. Approval is being sought to initiate a procurement action for a single consolidated contract with a maximum 4 year life and value of £1.53m.
Traditional Forensics Services
The Next Generation Forensics Services OBC was approved in February 2015 which set out the strategy to deliver traditional forensic science services through a long term partnership arrangement. This contract will be awarded in May 2016 with services commencing November 2016. This paper is requesting the award of 4 interim contracts with a combined value of £14.6m all of which will terminate when the new contract commences.
Met Trace Corporate Sponsorship
The procurement of Met Trace, the London wide burglary reduction initiative, was approved in January 2014 and following a competitive process a contract was awarded to Smart Water to issue kits to 440,000 homes across London.
The MPS are now seeking approval to secure sponsorship in order to expand the initiative beyond the current plan and/or off-set costs.
Special Policing Services at the O2
This paper is requesting approval for a Special Policing Services for policing at the O2. The agreement will provide a dedicated policing team of 1 Police Sergeant and 4 Constables at a total cost of £968k, based on full cost recovery.
The team are based at Greenwich Police Station and will provide policing services to land owned, leased or under the control of Ansco Services Limited (ASL) in the O2 Dome village and its surrounding environs with a view to reducing acquisitive crime, disorder and violence in this iconic location.
Special Policing Services with Arsenal and Tottenham Football Clubs
This paper is requesting approval for a Special Policing Services agreement under Section 25 of the Police Act 1996 in relation to policing at Arsenal and Tottenham Football Clubs. The agreement with Arsenal will be for 3 years and is intended to start from 1 August 2015 to 31 July 2018 at an estimated cost recovery over the life of the contract of £910k. The agreement with Tottenham will be for 2 years and is intended to start from 1 August 2015 to 31 July 2017 at an estimated total cost of £578k.
Consultancy and Contingent Labour
The MPS are seeking approval to extend the existing contracts with EY and Deloitte until March 2016 to allow the effective completion of the current phase of work with a combined value of £800k. The MPS will return to JIB in January 2016 with an integrated proposal on the external support needed for the next 2 years to the Organisational Change and the Digital Transformation.
Change Authorisation Note
The MPS are seeking approval to award a Change Authorisation Notice to SSCL for the provision of 52,000 Oracle licences at a cost of £16.57m over the 10 year contract term. The licences will allow access to the Enterprise Resource Planning system for all MPS Officers and Staff.
3. The cost of the proposed contracts will be funded from within existing budgets.
4. Full details are contained in the attached reports.
5. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.
6. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.
7. Full details are contained within the reports attached.
8. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.
9. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.