Investment Requests November 2015

Reference code: 
DMPCD 2015 132
Date signed: 
27 November 2015
Authorisation name: 
Stephen Greenhalgh (past staff), Deputy Mayor for Policing and Crime

Executive summary

This paper requests the approval of a number of investment decisions with an estimated multi-year value of up to £33.83m.

Recommendation

The DMPC is asked to approve: 

Veterinary Services

1.    The request to initiate procurement activity for the provision of veterinary services for the MPS Mounted Branch and Dog Support Unit, subject to the MPS having a clear funding envelope to deliver future services;

Traditional Forensics Services 

2.    The award of the following contract extensions with a total value of £14.59m as set out below:
a.    DNA Profiling Services contracts with Orchid Cellmark Ltd and LGC Ltd for a period of up to 11 months with a total value of £6.62m;
b.    Drugs Analysis to LGC Ltd for a period of 11 months and 14 days with a value of £1.18m;
c.    Analytical Services to Orchid Cellmark Ltd and LGC Ltd for 11 months and 2 days with a total value of £5.89m;
d.    Environmental Analysis, Drugs and Analytical Services to Key Forensics Ltd for 11 months with a value of £0.9m;

Met Trace Corporate Sponsorship

3.    The seeking of a corporate sponsor for MetTrace, subject to the MPS exploring opportunities to work in partnership with TfL;

Special Policing Services at the O2

4.    The Special Police Services Agreement with Ansco Services Ltd for provision of policing services at The O2 for a 3 year period with an estimated value of £968k;

Special Policing Services with Arsenal and Tottenham Football Clubs

5.    The Special Police Services Agreement with Arsenal and Tottenham Hotspur Football Clubs for up to three years with an estimated value of £910k.

Consultancy and Contingent Labour

6.    The request to extend the existing EY and Deloitte contracts to 31 March 2016, at an estimated cost of £800k, to allow the completion of the current phase of work;

Change Authorisation Note

7.    The request to issue a Change Notice to SSCL for the provision of 52,000 Oracle Licences with a value of £16.57m over the 10 year contract term.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

Introduction and background

1.    In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.

Issues for consideration

2.    The following items are to be considered for approval:

Veterinary Services Initiate Procurement
The MPS currently have 3 separate veterinary contracts and a number of other separate arrangements for the care of their dogs and horses. Approval is being sought to initiate a procurement action for a single consolidated contract with a maximum 4 year life and value of £1.53m.

Traditional Forensics Services 
The Next Generation Forensics Services OBC was approved in February 2015 which set out the strategy to deliver traditional forensic science services through a long term partnership arrangement.  This contract will be awarded in May 2016 with services commencing November 2016.  This paper is requesting the award of 4 interim contracts with a combined value of £14.6m all of which will terminate when the new contract commences.

Met Trace Corporate Sponsorship
The procurement of Met Trace, the London wide burglary reduction initiative, was approved in January 2014 and following a competitive process a contract was awarded to Smart Water to issue kits to 440,000 homes across London.
The MPS are now seeking approval to secure sponsorship in order to expand the initiative beyond the current plan and/or off-set costs.

Special Policing Services at the O2
This paper is requesting approval for a Special Policing Services for policing at the O2.  The agreement will provide a dedicated policing team of 1 Police Sergeant and 4 Constables at a total cost of £968k, based on full cost recovery.
The team are based at Greenwich Police Station and will provide policing services to land owned, leased or under the control of Ansco Services Limited (ASL) in the O2 Dome village and its surrounding environs with a view to reducing acquisitive crime, disorder and violence in this iconic location.

Special Policing Services with Arsenal and Tottenham Football Clubs
This paper is requesting approval for a Special Policing Services agreement under Section 25 of the Police Act 1996 in relation to policing at Arsenal and Tottenham Football Clubs. The agreement with Arsenal will be for 3 years and is intended to start from 1 August 2015 to 31 July 2018 at an estimated cost recovery over the life of the contract of £910k. The agreement with Tottenham will be for 2 years and is intended to start from 1 August 2015 to 31 July 2017 at an estimated total cost of £578k. 

Consultancy and Contingent Labour
The MPS are seeking approval to extend the existing contracts with EY and Deloitte until March 2016 to allow the effective completion of the current phase of work with a combined value of £800k.  The MPS will return to JIB in January 2016 with an integrated proposal on the external support needed for the next 2 years to the Organisational Change and the Digital Transformation.

Change Authorisation Note
The MPS are seeking approval to award a Change Authorisation Notice to SSCL for the provision of 52,000 Oracle licences at a cost of £16.57m over the 10 year contract term.  The licences will allow access to the Enterprise Resource Planning system for all MPS Officers and Staff.

Financial Comments

3.    The cost of the proposed contracts will be funded from within existing budgets. 

4.    Full details are contained in the attached reports.

Legal Comments

5.    The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.

6.    In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.

7.    Full details are contained within the reports attached. 

Equality Comments

8.    Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation.  It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.  

9.    Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.