HQ Estate Strategy – Cobalt Square

Reference code: 
DMPCD 2015 153
Date signed: 
21 December 2015
Authorisation name: 
Stephen Greenhalgh (past staff), Deputy Mayor for Policing and Crime

Executive summary

MOPAC approved the HQ Estates Strategy in December 2012 which included significant refurbishment of a number of existing sites and the disposal of New Scotland Yard and 58 Buckingham Gate.  Funding of £3.1m for Cobalt Square was approved at this time.  This paper proposes a programme of works to enable the HQ Estate strategy to be delivered at a cost of £2.473m, and also proposes a programme of works valued at £1.327m necessary to maintain and upgrade lifts and toilet/kitchen facilities.  

Recommendation

The DMPC is asked to approve,
1.    Construction, ICT and maintenance works to meet operational requirements as part of the HQ Estate Strategy,
2.  draw down of £2.473m from the previously approved £3.1m budget to be met from the 2016/20 Capital Programme,
3.  the draw down of £1.327m from the previously approved budget for improvements to common areas, toilets/kitchens and lifts 
4.  delegation to the Commercial Director (formerly the Director of Procurement Services) to undertake all necessary procurements and contract awards, subject to MOPAC call in

 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.     Introduction and background

1.1     In December 2012, the Mayor’s Office for Policing and Crime (MOPAC) supported MPS Management Board proposals to redefine the Central London Estate. Proposals include refurbishing the Curtis Green Building and Block B 98/102 Lambeth Road, Lambeth and a number of smaller subsidiary buildings, including Cobalt Square,  to support the release of New Scotland Yard (NSY) and 58 Buckingham Gate. 

2.     Issues for consideration

2.1    Cobalt Square is currently under-utilised and these investments will enable the relocation of additional teams to the site.  The works involved in supporting the HQ Estate strategy include reconfiguring the layout of the offices to enable a centralized exhibit storage facility and enabling more agile working practices.  A further 350 MPS personnel will be accommodated in the building. The value of these works is £2.473m.
2.2    In addition to the above changes there are a number of maintenance related works which are necessary to maintain the building including works to toilet and kitchen areas, and lift replacement. The value of these works is £1.327m.
2.3    The overall HQ Estate Strategy continues to generate net capital proceeds to support the MOPAC Capital Programme and to deliver a net revenue saving of £6.4m p.a.

3.     Financial Comments

3.1    The total estimated cost of the works is £3.8m, and is to be funded from the approved HQ Estate Strategy funding (£2.473m) and the approved Property Services Forward Works budget (£1.327m).   There are no additional revenue costs arising from this decision.

4.     Legal Comments

4.1      Section 6 of the Police Reform and Social Responsibility Act 2011 (“the Act”) provides that MOPAC must secure the maintenance of the Metropolitan Police Force, and secure that the Metropolitan Police Force is efficient and effective. 
4.2    In carrying out its functions, the MOPAC may, under paragraph 7, Schedule 3 of the Act do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office.  This includes, entering into contracts and other agreements, in addition to acquiring and disposing of property (including land).
4.3    The additional works and services referred to within this Report will be required to be procured strictly in accordance with the Public Contract Regulations 2006 and the MOPAC’s Contract Regulations. MOPAC may utilise a framework agreement that is accessible to it to procure goods/services in a manner that is compatible with regulations and in this instance has chosen to tender works against the Intermediate Works Framework. 
4.4    The MOPAC’ Scheme of Delegation and Consent (Sept 2014) requires the DMPC to approve all business cases and requests to go to tender where the value exceeds £500K. The Scheme gives delegated authority to the Director of Strategic Procurement to approve the award of all contracts with the exception of those called in through the agreed call in procedure. The DMPC must be notified in writing of the outcome of the tender process for all contracts in excess of £500K. 

5.     Equality Comments

5.1     There are no direct equality and diversity implications