Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
Introduction and background
1. In support of the Police and Crime Plan commitment to reduce costs by 20% the DMPC considers all procurement activity which in accordance with the Scheme of Delegation requires his approval.
Issues for consideration
2. The following items are to be considered for approval:
This paper is requesting approval of the Resourcing Strategy which provides an outline framework for the engagement of non-permanent resources with the MPS. The MPS have an increasing requirement for a flexible workforce both in terms of capacity and capability to meets its internal and external demands.
Temporary Agency Workers
This paper is requesting to initiate procurement activity for the provision of temporary agency works with a value of £110m over 4 years. The route to market will consider six options and will ensure the chosen route will deliver to most value for money.
Facilities Management Sourcing Strategy 2017/18 onwards
The paper is requesting to approval to extend 14 current contracts with a combined value of £33.69m and re-tender a further 41 contracts with an approximate value of £463m. KBR will carry out the procurement activity on behalf of MOPAC.
This paper is requesting approval to extend the contracts with Banner and XMA for one month with a combined value of £131k and to initiate procurement activity for the provision of office supplies and IT consumables and the associated funding of £4.2m over 4 years.
Palace of Westminster (PoW) Special Policing Services (SPS)
This paper is requesting approval to enter in to a new SPS agreement with the PoW from April 2016 which is subject to the completion of the new operating model. The impact of the new model will be uplift in police officer numbers and the transfer of circa 300 police staff security officer posts to the Parliamentary Authority.
3. The cost of the proposed contracts will be funded from within existing budgets.
4. Full details are contained in the attached reports.
5. The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.
6. In accordance with the MOPAC Scheme of Delegation and Consent (4.8), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.
7. Full details are contained within the reports attached.
8. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract.
9. Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.