Provision of research requirements for MOPAC and the MPS

The Mayor’s Office for Policing and Crime and the Metropolitan Police Service are seeking to initiate a procurement process for the provision of research services to both organisations. This research contract delivers the Public Attitude Survey, User Satisfaction Survey and other small scale research projects. The current contract is due to expire in March 2019 and MOPAC and the MPS need to appoint a provider by December 2018 to ensure that a three month setting up phase is included, thereby allowing the continuation of the existing research projects should a change in supplier take place. The budget available for this contract is above £500k and therefore must be subject to DMPC decision.

In addition to this MOPAC and the MPS are looking to move the governance of the procurement process to the GLA central procurement team. This would ensure consistency of procurement approaches across all functional bodies, value for money and the possibility of collaboration on joint research projects, should the need arise in the future.

The DMPC is asked to approve:

1. The commencement of procurement action for a call-off contract with an initial period of three years plus a one year extension for MPS and MOPAC research provision, with a total contract value of £4.2m over 4 years. MOPAC may also make use of the DPS framework and other frameworks via mini competitions for economic, cost benefit analysis and other impact evaluation work where necessary.

2. The governance of the procurement process be managed by the GLA Central Procurement Team, thereby allowing all functional body research procurement activity to be managed collectively.

Introduction and background

1. The Mayor’s Office for Policing and Crime and the metropolitan Police Service are seeking to initiate a procurement process for the provision of research services to both organisations. The current contract is due to expire in March 2019 and MOPAC and the MPS need to appoint a provider by December 2018 to ensure that a three month setting up phase is included thereby allowing the continuation of the existing research projects should a change is supplier take place. The value of the contract will be £4.2m and the contract will be for the procurement of public perception research. MOPAC may also make use of the DPS framework and other frameworks via mini competitions for economic, cost benefit analysis and other impact evaluation work where necessary. The budget available for this contract is above £500k and therefore must be approved by PIB and IAB.

2. In addition to this MOPAC and the MPS are looking to move the governance of the procurement process to the GLA Central Procurement Team. This would ensure consistency of procurement approaches across all functional bodies, value for money and the possibility of collaboration on joint research projects, should the need arise in the future.

Issues for consideration

3. This information is contained in the restricted section of the report.

Contributes to the MOPAC Police & Crime Plan 2017-2021

4. Research conducted by MOPAC and the MPS contributes to delivering the PCP. MOPAC seek to understand Londoners perceptions and experiences of crime and policing in order to build a better police service for Londoners. MOPAC also evaluates initiatives and programs across the criminal Justice Service to ensure that value for money is being delivered to Londoners.

Financial, Commercial and Procurement Comments

5. This information is contained in the restricted section of the report.

Legal Comments

6. There are no legal implications at this stage. Procurement Services has confirmed that the procurement process will be conducted in compliance with EU/UK procurement law, the MOPAC governance framework and the terms and conditions of the Crown Commercial Services DPS Research Marketplace Framework. Legal advice through DLS will be sought before contract award to ensure compliance.

Equality Comments

7. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to through the life of the contract. Procurement Services have published a Contract management toolkit that contains a section on Responsible Procurement which encourages contract managers to work with their suppliers, signposting them to support services. Additionally, Strategic Suppliers may be asked to sign up to the Diversity Works for London Programme which assesses suppliers against the Equality and Diversity framework.

Privacy Comments

8. There are no privacy issues with regards to carrying out this procurement process.

Real Estate Implications

9. There are no real estate implications.

Environmental Implications

10. Suppliers will be assessed prior to entering into agreements to ensure they comply with relevant legislation. There are no environmental implications at this stage.

Background/supporting papers

11. Papers in Part 2, exempt from publication.