Property Services – Professional Services & Estates Valuations

The current contracts for the provision of professional estates services and valuation services expire in March 2018. This paper seeks approval for the award of two contracts from a Crown Commercial Services (CCS) framework agreement for a initial 3 year period plus up to 2, 1 year extensions. The estimated values of the call-off contracts are £8m and £1.2m respectively which can be met from within the MPS budget.

The DMPC is recommended to approve

1. the award of a up to 5 year contract to Knight Frank LLP for the provision of estates professional services with a value up to £8m, and

2. the award of a up to 5 year contract to Montagu Evans Ltd for the provision of estates valuation services with a value up to £1.2m.

1. Introduction and background

1.1. The current contracts for the provision of estates-related professional and valuation services expire in March 2018. Following approval to initiate procurement in August 2016 [PCD 45] the MPS now propose the award of two contracts to enable the continued provision of these services.

2. Issues for consideration

2.1 The provision of these services is necessary to both support the planned Estates Transformation programme and in meeting statutory duties in respect of the valuation of assets in the annual accounts.

2.2 The previous 4 contracts have been merged into 2 to better reflect the structure of the new Property Services operating model. The valuation contract will ensure accurate valuations of assets and adherence with CIPFA and RICS regulations in part to support the annual accounts, whilst a range of professional property functions such as town planning advice, addressing landlord & tenant issues, and acquisitions and disposals are covered by the professional services contract.

2.3 A mini-competition using the Crown Commercial Services (CCS) Estates Professional Services Framework, which is available to all GLA bodies, was carried out to minimise the time and cost of a procurement. The overall highest scored bidders are recommended for award.

3. Financial Comments

3.1 The award of the MOPAC contracts from the CCS framework has an estimated value of £9.2m. These costs will be met from within the existing MPS revenue and capital budgets.

4. Legal Comments

4.1 There are no reported legal implications arising from this report.

5. Equality Comments

5.1 There are no equality or diversity implications arising from this report.

6. Background/supporting papers

Appendix 1 - MPS Report